About the Role
The Associate Human Resource Business Partner (HRBP) is a role that focuses on aligning HR initiatives with the overall business strategy within the assigned cluster. The job holder shall act as a consultant and advisor to operational leaders on all people-related matters within their allocated cluster/region. Additionally, the job holder shall be responsible for cascading HR initiatives across the business including talent management, performance management, and employee engagement.
Key responsibilities
Talent Acquisition
Participate in sourcing candidates, interview scheduling and running interviews with hiring managers.
Prepare interview guides to be shared with the panels in good time before the interviews
Maintain detailed and accurate records of candidate progress throughout the recruitment process to support transparency and compliance.
Liaise with the Talent Acquisition Manager in managing relationships with the counties in an effort to identify suitable candidates.
Conduct pre-employment checks, such as reference verification and background screening
Ensure recruitment activities adhere to company policies and relevant employment laws.
Contracting
Draft and issue offers and employment contracts after approval by the Manager, HRBP
Confirm all statutory information (ID, NSSF, SHA, KRA PIN, BIO-Data) is submitted at the point of onboarding and ensure 100% compliance.
Maintain up-to-date records of contracts and ensure timely renewals or terminations.
Onboarding
Participate in creating onboarding schedules in liaison with the onboarding team
Conduct onboarding training on company policies and regulations
Lead onboarding sessions across the kitchens ensuring critical information is shared on time
Conduct regular check-ins with the new team members in an effort to continue improving team engagement and experience.
Offboarding
Follow established procedures for contract completion and staff termination to maintain compliance and ensure proper offboarding.
Plan and facilitate staff offboarding coordinating with People and Culture, Finance & IT
Payroll Management
Prepare timely payroll inputs using the assigned format ensuring 100% accuracy.
Handle of payroll queries emanating from the staff and escalate in case of challenges
Conduct sensitization of payslip statutory to all new staff – SHIF, NSSF, AHL, PAYE etc.
Time and attendance.
Share attendance reports on a daily basis and escalate issues in a timely manner when needed.
Health and safety
Coordinate annual OSH audits in liaison with the Health and Safety Manager and close all findings gaps identified within the region
Identify OSH needs through regular safety inspections and support follow-up actions and ensure completion of corrective measures.
Coordinate training and sensitization exercises to ensure compliance (e.g., fire safety, first aid, PPE usage).
Document and track all workplace incidents, near misses, and hazards and coordinate root cause analysis with the health and safety team
Employee relations
Handle end to end disciplinary process from issuance of showcause, hearing process and verdict process
Handle all employee grievances emanating from the staff in accordance with grievance management process
Employee Engagement and Communication
Lead employee engagement initiatives to align staff interests with business objectives, leveraging insights from employee engagement discussions to enhance engagement strategies.
Ensure clear and effective HR communication, managing employee engagement campaigns
Coordinate townhalls discussions, one on one sessions etc to identify engagement levels, gather feedback and action points
Leave utilization
Keep track of leave utilization and advise operations and HR leadership on leave liability while taking relevant action
Create bi annual leave schedules with team leads and escalate concerns to HRBP in a timely manner
Generate monthly leave utilization reports and highlight utilization trends across the leave types utilization.
Performance management
Liaise with line managers to set up team key performance indicators in a timely manner,
Conduct regular trainings on performance management to the field staff
Track the appraisal process timeliness and communicate team 360 degree feedback expectations
Guide conversations on the PIP process with oversight from the HRPB and ensuring proper record keeping.
Learning and development
Liaise with supervisors to identify team training needs
Facilitate training sessions for allocated region in liaison with Learning and Development Manager
Participate in the training needs assessment across the assigned regions and co-create learning plans & schedules with the Learning and Development Manager
Reporting
Submit timely weekly field visit people and culture reports in the prescribed format.
Prepare and deliver ad hoc HR reports as required.
Generate and share route planning reports to support operational efficiency.
Compile and present comprehensive monthly HR reports to inform decision-making
Qualifications and Educational Requirements
Bachelors Degree in Human Resources, Psychology, Business or any other related field
Member of IHRM or a relevant professional body
Knowledge, Experience and Competences
At least 3-5 years practical experience as a human resource generalist
Vast experience in HR operations & employee relations.
Proven expertise in aligning HR strategies with business objectives.
Working knowledge of the Kenyan labour laws
IT savvy with prior experience working with HR Software
Good team player with an ability to work in a diverse environment and across departments
Passionate commitment to F4E’s vision and values
Collaborative mindset, a can-do attitude and the ability to work across departments effectively
Strong analytical, written, and leadership skills with a focus on meeting deadlines.
Good organizational and administrative skills with an ability to prioritize
Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers
Proactive, self-motivated, and capable of working independently while ensuring follow-through on all initiatives
Strategic thinker with keen attention to detail and a strong ability to execute strategy.
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