College Registrar at Medprime Training College

Job Purpose

The Registrar is responsible for managing and coordinating academic administration, student admissions and registration, academic records, examinations, certification processes, and compliance with applicable education and training regulations. The position holder will ensure the accuracy, security, accessibility, and integrity of student records while supporting effective academic operations across all MedPrime Training College campuses.

Key Responsibilities

Student Admissions and Registration: Oversee student admission, registration, enrolment documentation, course transfers, deferments, withdrawals, and maintenance of accurate student registers.

Academic Records Management: Maintain secure, accurate, and up-to-date student records, including admission documents, attendance records, examination results, progression records, and completion status.

Examination Administration: Coordinate examination timetables, candidate registration, examination materials, invigilation arrangements, assessment records, result processing, and secure storage of examination documents.

Certification and Graduation: Coordinate the verification of student eligibility for completion, preparation of graduation lists, certification documentation, and graduation-related academic records in line with approved institutional and regulatory procedures.

Regulatory Compliance: Ensure registry processes comply with applicable TVET, examination body, data protection, and other relevant regulatory requirements. Maintain documentation required for inspections, audits, and institutional accreditation processes.

Multi-Campus Coordination: Standardise registry procedures across all campuses, supervise designated registry personnel, monitor compliance, and ensure timely submission of student data and academic reports.

Reporting and Systems Management: Prepare reports on admissions, enrolment, student progression, examination results, completion rates, and academic records. Ensure accurate use of approved student management systems and timely resolution of data discrepancies.

Stakeholder Coordination: Work closely with Principals, the Dean, trainers, Branch Managers, Finance, Admissions, and management to resolve academic administration issues, support student progression, and improve service delivery.

Qualifications and Experience

Diploma or Bachelor’s degree in Education Administration, Business Administration, Records Management, Information Management, or another relevant field, subject to applicable regulatory requirements.

At least three years of relevant experience in academic administration, registry operations, examinations, student records management, or a related role.

Experience working in a TVET institution, college, university, or other education and training environment will be an added advantage.

Strong knowledge of student registration, examination administration, academic records, and institutional compliance processes.

Proficiency in Microsoft Office and electronic records or student management systems.

Excellent organisational, analytical, communication, and report-writing skills.

High integrity, attention to detail, confidentiality, and the ability to coordinate multiple campuses and meet strict deadlines.

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