Finance Assistant at Luxe Tribes

About the Role

We are seeking a detail-oriented and proactive Finance Assistant to join our growing finance function. The ideal candidate will have 4–6 years of accounting experience, preferably within the travel and tourism industry, and hands-on experience with QuickBooks including participation in its implementation or migration.

This role requires someone who is organised, analytical, and capable of working at pace while maintaining a high level of accuracy across multiple entities and currencies.

Key Responsibilities

Financial Accounting

Record daily financial transactions accurately in QuickBooks

Maintain the General Ledger and ensure accounting records are complete and accurate

Process journal entries, accruals, prepayments, and adjustments

Assist with month-end and year-end closing activities

Bank & Account Reconciliations

Perform timely reconciliation of all bank accounts including Mercury, Stripe, and PayPal

Reconcile General Ledger accounts and investigate discrepancies

Reconcile credit card, payment gateway, and online payment transactions

Ensure outstanding reconciling items are resolved promptly

Accounts Payable & Receivable

Process supplier invoices and prepare payment schedules

Monitor customer receipts and follow up on outstanding balances

Maintain accurate vendor and customer account records

QuickBooks Administration

Maintain and update accounting records within QuickBooks

Support users with QuickBooks-related queries

Participate in system enhancements and process improvements

Assist in maintaining data integrity following the QuickBooks implementation

Financial Reporting

Prepare routine financial reports and supporting schedules

Assist in preparing management reports for the Group Financial Controller

Controls & Compliance

Ensure compliance with company policies and accounting procedures

Maintain organised financial records for audit purposes

Assist in implementing process improvements and internal controls