Role Purpose:
The Logistics Officer is responsible for the efficient, timely, and cost-effective coordination of logistics operations, with specific responsibility for interplant transfers, movement of bulk materials from designated storage areas to plants, and rail transfers. The role ensures the smooth flow of materials and products by effectively planning, coordinating, monitoring, documenting, and communicating assigned movements, while proactively addressing delays and minimizing storage costs, transport inefficiencies, and supply disruptions.
Key Duties and Responsibilities:
Interplant Transfer Coordination
Coordinate the movement of raw materials, finished goods, and other products between company plants, depots, and other designated storage areas.
Liaise with the sending and receiving plants to confirm movement requirements, quantities, loading schedules, and delivery priorities.
Coordinate vehicle allocation and dispatch in line with approved transport plans.
Track vehicles from loading point to destination and provide regular status updates.
Follow up on delivery documentation, including delivery notes, transfer documents, weighbridge tickets, and proof of delivery.
Identify and escalate delays, vehicle breakdowns, loading challenges, or other operational issues affecting transfers.
Maintain accurate records of all interplant movements.
Warehouse/ storage areas to Plant Logistics
Coordinate the movement of bulk cargo from the designated loading areas to the respective plant or designated warehouse.
Liaise with the logistics officer- Imports and transporters to ensure cargo is moved within the required timelines.
Monitor cargo availability, customs clearance status, transport allocation, and delivery schedules.
Ensure relevant delivery and transport documentation is properly captured and filed.
Escalate potential delays that may affect production, customer supply, or logistics costs.
Rail Coordination
Support the planning and coordination of rail movements from the rail terminal to the plants
Liaise with railway operators and internal stakeholders on rail movement schedules.
Monitor wagon loading, dispatch, arrival, and offloading activities.
Track rail consignments and provide regular movement status updates.
Coordinate with the receiving plant to ensure readiness for arrival and offloading.
Follow up on rail delays, wagon availability, documentation issues, and operational constraints.
Maintain accurate records of rail movements and associated documentation.
Transporter Coordination
Communicate daily transport requirements to appointed transporters.
Follow up on vehicle availability, driver details, vehicle positioning, loading, and delivery.
Monitor transporter performance against agreed service requirements.
Report recurring service failures, delays, or non-compliance to the Logistics Manager
Support the verification of transport documentation and delivery records.
Logistics Tracking & Reporting
Maintain daily logistics movement trackers covering road, rail, interplant, and plant deliveries.
Prepare daily/weekly logistics status reports as required.
Monitor key logistics performance indicators, including:
On-time delivery
Vehicle turnaround time
Port-to-plant transit time
Rail transit time
Loading/offloading delays
Storage exposure
Pending deliveries
Proof of delivery compliance
Maintain an updated record of outstanding and delayed movements.
Support reconciliation of transport and delivery records.
Documentation & Compliance
Ensure logistics documentation is complete, accurate, and properly filed.
Verify delivery notes, transfer documents, weighbridge tickets, container details, and proof of delivery.
Follow company logistics procedures, transport policies, and safety requirements.
Ensure movements comply with applicable statutory and company requirements.
Escalate documentation gaps or compliance issues promptly.
Job Requirements
Academic Qualifications
Bachelor’s degree in Logistics, Supply Chain Management, Transport Management, Business Management, or a related field.
Professional Qualifications
Certification in Fleet/ Logistics or Transport Management is an added advantage.
Experience
Minimum 3–5 years’ experience in logistics, warehouse, and transport operations management.
Experience in transport coordination, fleet tracking, warehouse operations, or distribution will be an added advantage.
Exposure to road, rail, containerized cargo, or interplant logistics is desirable.
Proficiency in Microsoft Excel and other standard office applications.
Knowledge of ERP/logistics management systems is an added advantage.
Key Attributes and competencies
Strong coordination, communication, and follow-up skills.
Good organizational, time-management, and attention-to-detail skills.
Ability to manage multiple logistics movements in a fast-paced environment.
Strong problem-solving, escalation, and stakeholder management skills.
Basic analytical and reporting capabilities
Ability to work independently and collaboratively.
High level of integrity, accountability, and ownership.
go to method of application »
Minimum qualifications
BA/BSc/HND , Professional Certificate
Requirements
Use the link(s) below to apply on company website.
Logistics Officer-IPT
Regional Sales Manager- Coast Region
https://www.myjobmag.co.ke/apply-now/1339075
Let RezSync handle this application.
Sign up, upload your resume, and RezSync tailors your documents to roles like this one and applies for you — with a full log and a pause switch you own.
Aggregated from an external listing · View original posting