Senior Assistant Office Administrator - 7 Posts

Qualifications, Skills and Experience Required:

For appointment to this grade, an officer must have:

Nine (9) years cumulative experience, three (3) years of which should have been at the grade of Assistant Office Administrator I or in a comparable position in the Public or Private sector;

Holds Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)/recognized institution;

Membership to a relevant professional body in good standing;

Proficiency in computer applications; and

Demonstrated merit and ability as reflected in work performance and results.

Responsibilities:

JOB PURPOSE

The Office Administrative Officers are responsible for ensuring an organization's operations run smoothly by effectively managing calendars, handling communication, and maintaining office records.

JOB DESCRIPTION

Taking oral dictation;

Using e-office to research and process data;

Operating office equipment;

Attending to visitors/clients;

Handling telephone calls;

Booking rooms and conference facilities;

Handling customer inquiries and complaints;

Ensuring security of office records, equipment, and documents, including classified materials;

Ensuring security, integrity, and confidentiality of data;

Updating an up-to-date filing system in the office;

Preparing responses to routine correspondence;

Managing office protocol and etiquette;

Managing petty cash;

Identifying areas of risk in the department;

Implementing the department’s charter;

Promoting Business Process Re-engineering (BPR);

Implementing the business continuity plan for the department; and

Fostering a corporate culture that promotes ethical practices and good corporate citizenship.

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Minimum qualifications

BA/BSc/HND

Requirements

Interested and qualified? Go to

The Social Health Authority (SHA) on recruitment.sha.go.ke

to apply