The Store Officer is responsible for managing the receipt, storage, issuance, and control of materials, tools, equipment, and supplies within the organization. The role ensures accurate inventory records, proper stock levels, efficient store operations, and compliance with company policies and procedures.
Key Responsibilities
Inventory Management
Receive, inspect, and verify incoming materials against purchase orders and delivery notes.
Maintain accurate inventory records and stock registers.
Monitor stock levels and initiate replenishment requests when necessary.
Conduct regular stock counts and physical inventory audits.
Investigate and report inventory discrepancies.
Store Operations
Organize and maintain the store in a clean, safe, and orderly manner.
Ensure proper storage and handling of materials to prevent damage or loss.
Issue materials and supplies to authorized personnel according to company procedures.
Track and record all stock movements accurately.
Documentation and Reporting
Prepare goods received notes (GRNs), issue vouchers, and stock reports.
Maintain proper filing of store records and supporting documents.
Generate weekly and monthly inventory reports.
Update inventory management systems and databases.
Compliance and Safety
Adhere to company policies, procedures, and inventory control standards.
Ensure compliance with health, safety, and environmental regulations.
Implement measures to minimize stock losses, theft, and wastage.
Participate in internal and external inventory audits.
Coordination
Coordinate with procurement, finance, production, and other departments regarding stock requirements.
Assist in forecasting inventory needs based on operational demands.
Support supplier deliveries and logistics activities as required.
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