Accountant

Responsibilities:

Financial Accounting & Reporting:

Record

and maintain accurate financial transactions using QuickBooks in

accordance with IFRS and applicable accounting standards.

Manage

general ledger accounts, payables, receivables, and bank reconciliations.

Prepare

monthly, quarterly, and annual financial statements, management accounts,

and cash flow reports.

Analyse

financial performance, budget variances, and profitability, providing

actionable recommendations to management.

Maintain

proper documentation, filing, and audit trails for all financial

transactions.

Revenue Collection, Guest Payments & Reconciliation:

Independently

verify and collect guest payments through approved payment channels,

including bank transfers, POS, and cash.

Verify

payments against invoices raised by the Front Desk Officer before

confirming payment status.

Update

guest payment records and mark verified invoices as PAID in the property

management system

Issue

official receipts and maintain accurate records of guest invoices,

payments, refunds, and outstanding balances.

Monitor

guest accounts daily, proactively follow up on outstanding payments, and

ensure no guest checks out with an unpaid balance unless expressly

authorised by management.

Reconcile

daily bookings, invoices, payments, PMS records, and bank receipts,

investigating and reporting discrepancies.

Maintain

the Daily Booking & Payment Reconciliation Register and submit it for

management review and sign-off.

Ensure

proper filing and retention of booking, payment, and reconciliation

records.

Verify

that guest payments are fully confirmed before guest check in

Budgeting, Expenditure Planning & Cost Control:

Prepare

weekly purchasing plans, expenditure budgets, and cash requirements in

collaboration with operational departments.

Monitor

spending against approved budgets and company policies.

Review

expenditure requests, ensuring proper approval, documentation, and budget

availability.

Manage

petty cash, staff advances, and expense retirements, ensuring timely

reconciliation and accountability.

Analyse

operational costs, identify financial leakages, and recommend cost-saving

measures.

Support

annual budgeting, forecasting, and periodic financial performance reviews.

Procurement & Supplier Management:

Ensure

all purchases comply with company procurement policies, approval

procedures, and financial controls.

Review

purchase requisitions, supplier quotations, invoices, and supporting

documentation.

Conduct

periodic market surveys and supplier price comparisons to ensure

competitive pricing and value for money.

Maintain

updated supplier price lists, purchasing records, and outstanding payment

schedules.

Verify

goods and services received against approved purchase documentation before

processing payments.

Inventory Management & Control:

Monitor

inventory levels across housekeeping, guest amenities, catering, cleaning

supplies, and other operational departments.

Establish

and maintain minimum stock levels to prevent shortages and excessive

inventory.

Track

inventory purchases, consumption, wastage, and closing balances.

Conduct

periodic stock counts, reconcile inventory records, and investigate

discrepancies.

Analyse

inventory usage against room occupancy, guest consumption, and operational

requirements.

Maintain

accurate and up-to-date inventory costs and recommend improvements to

inventory management.

Catering Accounting & Cost Management:

Maintain

accurate records of catering revenue, purchases, inventory, and expenses.

Prepare

and update recipe costing, ingredient usage, cost-per-plate calculations,

and menu profitability reports.

Monitor

food costs, portion control, inventory consumption, and wastage.

Reconcile

catering inventory usage against sales and production records.

Recommend

menu pricing adjustments and cost-control measures to improve catering

profitability.

Work

along catering staff to plan and budget

Utilities & Operational Expense Management:

Monitor

electricity, diesel, water, internet, gas, and other recurring operational

expenses.

Maintain

payment schedules and ensure timely processing of approved utility

payments to prevent service disruptions.

Analyse

consumption patterns, investigate unusual expenses, and recommend

cost-saving measures.

Work

with operational teams to promote efficient resource utilisation.

Payroll Administration:

Prepare

and process monthly payroll, including salaries, allowances, deductions,

and staff advances.

Maintain

accurate and confidential employee payroll records.

Reconcile

payroll expenses and ensure payments are properly reviewed and authorised.

Support

compliance with PAYE, pension contributions, and other applicable

statutory obligations.

Tax Compliance & Statutory Filings:

Support

the computation, preparation, and timely filing of VAT, WHT, CIT, PAYE,

and other applicable statutory returns.

Maintain

accurate tax schedules, supporting documentation, and reconciliations.

Monitor

statutory deadlines and ensure compliance with applicable Nigerian tax

regulations.

Liaise

with external tax advisers, auditors, and regulatory authorities as

required.

Internal Controls & Asset Management:

Implement

and monitor compliance with company financial policies, procurement

procedures, and operational SOPs.

Ensure

financial transactions are properly authorised, recorded, and supported by

appropriate documentation.

Maintain

fixed asset registers and support periodic asset verification.

Identify

financial control weaknesses, irregularities, wastage, and potential

fraud, escalating concerns promptly.

Recommend

improvements to financial processes, reporting systems, and internal

controls.

Other Responsibilities:

Collaborate

with the Front Desk, Housekeeping, Catering, and Management teams to

support efficient operations.

Participate

in periodic financial and operational reviews.

Perform

other finance-related and ad hoc responsibilities assigned by management.

Requirements:

A minimum of a degree in a related field.

A minimum of 2 years of experience.

Key Performance Indicator (KPIs):

Accounting

Accuracy: Timely and accurate recording and reconciliation of

financial transactions.

Financial

Reporting: Submission of complete and accurate financial reports

within agreed deadlines.

Cost

Control: Effective monitoring of expenditure, identification of cost

savings, and reduction of avoidable expenses.

Inventory

Management: Maintenance of minimum stock levels, accurate inventory

records, and reduced wastage and discrepancies.

Procurement

Compliance: Adherence to approved procurement policies, budgets, and

authorisation procedures.

Revenue

Collection: Timely collection and reconciliation of customer payments

and reduction of overdue receivables.

Payroll

Accuracy: Accurate and timely payroll processing.

Tax

Compliance: Timely preparation of accurate tax schedules and support

for statutory filings and payments.

Internal

Controls: Compliance with financial procedures and continuous

improvement of control processes.

Catering

Profitability: Accurate menu costing, food cost monitoring, and

identification of profitability improvements.

Operational

Efficiency: Effective weekly expenditure planning and timely

settlement of essential operational obligations.

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