Accounts Assistant

A. Accounts Payable Management

Receive, verify, and process supplier invoices for payment.

Match supplier invoices with purchase orders, goods received

notes (GRNs), contracts, and supporting documentation.

Ensure all supplier payments are properly authorized before

processing.

Prepare payment schedules and submit them for approval within

agreed timelines.

Process payments through EFT, RTGS, bank transfers, cheques,

mobile money, and other approved payment methods.

Maintain an updated suppliers' ledger and ensure account

balances are accurate.

Reconcile supplier statements monthly.

Resolve supplier payment disputes and account discrepancies

promptly.

Ensure all withholding taxes and other statutory deductions are

correctly accounted for.

Monitor accounts payable aging and recommend actions to avoid

overdue obligations.

Support periodic supplier account reviews and audits.

Maintain proper vendor master data and supplier records.

B. Accounts Receivable Management

Prepare customer invoices accurately and promptly.

Ensure all sales invoices are supported by approved

documentation.

Post customer transactions into the accounting system.

Monitor customer balances and credit limits.

Follow up outstanding debts and ensure timely collections.

Prepare and issue customer statements regularly.

Reconcile customer accounts and investigate discrepancies.

Maintain an updated debtors aging analysis.

Escalate overdue accounts to management.

Support debt recovery initiatives.

Process receipts and allocate payments correctly.

Review customer accounts and identify potential credit risks.

C. Bank Reconciliation & Cash

Management

Perform daily, weekly, and monthly bank reconciliations for all

company bank accounts.

Investigate and resolve unreconciled items promptly.

Monitor bank charges, interest income, and bank-related

transactions.

Ensure bank transactions are accurately posted in the

accounting system.

Prepare cash position reports and liquidity forecasts.

Reconcile mobile money accounts and other digital payment

channels.

Monitor cash movements and safeguard company funds.

Investigate unusual or suspicious banking transactions.

Liaise with bankers regarding transaction queries and banking

services.

Ensure all bank accounts are reconciled within stipulated

timelines.

D. Landed Cost/Product Costing.

1.

Ensure landed cost templates

for AGO, PMS & IK are up to date for all new vessels.

2.

Ensure you liaise with your

immediate supervisor to incorporate any statutory changes in the landed cost

template as communicated.

3.

Ensure the Pricing Update

summery is updated and correctly linked to the product costing template and

decision ready for the pricing committee.

4.

Ensure all PLATS updates are

shared with the price committee on time and interpreted accurately to inform

pricing and purchasing timing decision.

5.

Ensure all products are

accurately posted on SAP accordingly and matched with the costing template and

price variances explained.

E. General Ledger & Financial

Reporting

Post journals relating to payables, receivables, and banking

transactions.

Maintain accurate subsidiary ledgers and control accounts.

Reconcile general ledger accounts monthly.

Assist in month-end and year-end closing processes.

Support preparation of management accounts.

Maintain supporting schedules for audit purposes.

Ensure accounting records are complete and properly filed.

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section

Requirements

We are Green Wells Energies!Green Wells Energies Limited formerly known as Wells Oil Ltd is an Oil Marketing Company incorporated in 2010 under the Companies Act of Kenya. As a company, we are focused in importing, distribution, warehousing and marketing of petroleum products in Kenya. Today Green Wells Energies operates in Kenya, Uganda, Rwanda Tanzania, DRC and South Sudan. In Kenya, we oversee a chain of modern retail outlets in Western Kenya with our Head Offices in Nairobi City.With the continued support from our partners and clients, we hope to be able to establish an even greater array of products & services that meet and exceed the ever-increasing demand for more innovative solutions. As a brand, Green Wells Energies has a mark in the local and regional market due to our competitive prices and exemplary services to our clients.

Our MissionWe exceed stakeholders’ expectations by providing quality energy solutions in a motivating work environmentOUR CORE VALUES:1. Customer Centricity2. Integrity, Transparency and Accountability3. Quality and Innovation4. Professionalism5. Safety6. Environmental Social Governance and ImpactOur VisionTo be a leading african based provider of quality energy solutions globally.

STRATEGIC OBJECTIVES 2025-20291. To attract and maintain a loyal and satisfied customer base by providing diversifiedquality and innovative energy products and services.2. To develop a visibly renowned and sustainable energy brand.3. To operate a profitable and sustainable business model.4. To attract and retain an inspired and productive team.5. To achieve global standards through efficient automated systems and policies.CULTURE/ETHOS THAT DRIVES OUR STRATEGY1. Excellent customer service2. Time management3. Teamwork4. Recognizing & rewarding excellent performance5. A prayerful organization

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