Key Responsibilities
Office Administration
Oversee daily administrative operations across assigned offices.
Supervise front office and reception services.
Manage office supplies, consumables, and asset registers.
Ensure proper documentation, filing systems, and administrative controls.
Coordinate meetings and internal logistics.
Visitor Management
Oversee visitor reception and registration processes.
Ensure visitor badges and access approvals are properly managed.
Maintain accurate visitor logs for audit and security compliance.
Coordinate executive and board-level visits.
Ensure compliance with safety protocols for all visitors.
Hygiene & Cleaning Oversight
Supervise cleaning contractors and hygiene teams.
Ensure offices and common areas meet cleanliness standards.
Oversee waste management and pest control schedules.
Conduct routine inspections and enforce hygiene standards.
Travel & Accommodation Management
Coordinate local and international travel arrangements.
Manage flight bookings, hotels, transfers, and taxi services.
Ensure compliance with travel policies and cost controls.
Staff Experience & Workplace Support
Support onboarding including workstation setup.
Coordinate employee welfare and engagement initiatives.
Maintain staff amenities and shared spaces.
Vendor & Contractor Management
Supervise service providers and ensure SLA compliance.
Review vendor performance and support contract renewals.
Compliance & Controls
Manage petty cash and administrative budgets with accountability.
Ensure compliance with company policies and regulatory requirements.
Maintain documentation for audits and internal reviews.
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