Administrative Assistance / Receptionist (Legal) – Nairobi, Kenya

Our client, a leading legal firm, is seeking an experienced

Administrative Assistance / Receptionist (Legal)

to join their team.

The successful candidate will perform routine Administration Assistant and Reception duties including assisting the Office Administrator with routine and non-routine office administration roles as delegated by the Office Administrator from time to time, receiving visitors, manning the switchboard, receiving and recording receipt of correspondences and legal documents in accordance with the prescribed guidelines.

Key Responsibilities

Manage the front desk, welcome visitors and clients, direct them to the appropriate personnel, and ensure the reception area remains clean and presentable.

Handle incoming and outgoing calls, respond to telephone and walk-in enquiries, and maintain an accurate record of calls and relevant contact details.

Receive, record, sort, and distribute incoming mail, correspondence, legal documents, and messages while maintaining records of outgoing correspondence and dispatched cheques.

Manage the firm’s main email account by responding to routine enquiries and forwarding emails to the relevant departments or personnel.

Provide administrative support, including filing, data entry, word processing, document preparation, and records management.

Coordinate meetings by scheduling appointments, booking meeting rooms, preparing refreshments, and taking minutes when required.

Support office operations by monitoring office supplies, coordinating procurement and deliveries, and assisting with the maintenance of office facilities and equipment.

Assist with approved supplier payments, licence renewals, travel arrangements, hotel bookings, and other reservations as required.

Provide refreshments to clients, visitors, and partners, and offer clerical and administrative support to secretarial staff and other team members as needed.

Maintain confidentiality of firm records and communications, report matters requiring management attention, and perform other duties as assigned by the Finance and Administration Manager, Partners, or other authorised personnel.

Key Qualifications

Diploma in Secretarial Studies, Business Administration, or any other business-related field.

Excellent written and verbal communication skills, with fluency in English.

Strong organisational, time-management, and interpersonal skills, with attention to detail, discretion, the ability to multitask under pressure, and the capacity to work independently with minimal supervision.

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Summit Recruitment and search Africa upholds a steadfast commitment to

sustainability,

inclusivity

, and

equality

as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a

pre-employment or post-employment requirement***

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