Assistant Accountant Payable – OMC X 02 at Brilliance Executive Management

Description:

Job Purpose

The Assistant Accountant Payable will ensure effective collection and accounting of revenue and facilitate the smooth running of the company activities. Utilizes internet banking system, ensures accounts are ready for reconciliation in a timely manner. Actively involved in creating and maintaining an internal control system. Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.

Summary of Key Responsibilities:

Handle all issues relating payment by cheques, EFT, RTGS or Direct transfer.

Acts as a back-up person for the Cashier, or other accountants in their absence.

Ensuring that all vendors are paid timely and in accordance with approved payment terms

Ensuring that all vendor accounts are reconciled and reflective of the company’s debt

Receive supplier invoices and/or payment memos from user departments for processing.

Ensure all non-Tax statutory deductions are initiated timely and paid on or before gazetted dates

Prepare statutory payments before the 10th of Every Month

Ensure all payments are reviewed by the Senior Accountant before submission to Treasury.

Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.

Develop and maintain a filing system for financial information, records and documents to ensure easily available information.

Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.

Share POPs and remittance advices with Vendors and/or Business within 48 hours of submitting payments to Treasury

Perform monthly and quarterly vendor reconciliations for all vendors assigned to you and ensure the ageing balances and accruals balances for each vendor are fully explained.

Based on the monthly reconciliation and latest statement, analyse accounts before initiating any payment.

Ensure proper filing and archiving of all payment documents to ensure there is clear audit trail.

Undertake additional assignments as delegated by the Accounts Payables Supervisor or Chief Accountant

Back up the accounts payables supervisor and other accounts payables assistants

Required Skills and Competencies

Excellent Communication Skills both oral and writing

Proven leadership skills

Excellent Analytical skills

Spreadsheet Proficiency

Time management skills

Ability to remain confidential

Problem Solving Skills

Strong interpersonal skills

Primary Areas of Accountability:

Qualifications and Experience

Grade twelve (12) GCE ‘0’ level certificate

Finalist of CA Zambia, CIMA or ACCA

Degree in Accountancy will be a plus

Must have at least 3-4 years of work experience in payables

Working for a Manufacturing or Oil Marketing Company in the same capacity will be a plus

Must be conversant with SAP & Pastel Accounting package

Proven expertise in Account Payables

Must be conversant with Microsoft Office

Must have good interpersonal communication skills to deal with customers/suppliers

Must be a member of ZICA

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

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