Audit Assistant

Job Summary / Role

The Audit Assistant supports the internal audit and accounting functions of the hotel by examining financial records, monitoring daily transactions, verifying revenue and expenses, checking compliance with financial procedures and identifying discrepancies or irregularities.

The successful candidate must demonstrate honesty, attention to detail, numerical accuracy and the ability to monitor hotel operations to ensure accountability, transparency and proper financial control.

Duties and Responsibilities

Financial Records and Documentation:

Examine financial records, invoices, receipts and payment vouchers.

Verify the accuracy and completeness of financial transactions.

Review daily sales reports from the restaurant, bar, reception and other departments.

Ensure all financial transactions are properly documented.

Check supporting documents for purchases, expenses and payments.

Maintain proper audit files and documentation.

Revenue and Sales Monitoring:

Monitor daily hotel revenue from rooms, food and beverages, events and other services.

Cross-check daily sales reports against cash, POS and bank transfers.

Verify room occupancy reports against actual room sales.

Check discounts, complimentary rooms and adjustments for proper authorisation.

Identify revenue leakages, under-reporting and suspicious transactions.

Ensure all income due to the hotel is properly accounted for.

Stock and Inventory Audit:

Conduct periodic stock checks in the store, kitchen, bar and other departments.

Verify stock received against purchase orders and delivery notes.

Monitor stock issuance and consumption.

Identify shortages, excesses, wastage and unexplained stock discrepancies.

Ensure proper documentation of stock movements.

Report inventory irregularities to management.

Expense and Procurement Audit:

Review purchase requests, invoices and payment approvals.

Verify that purchases are properly authorised.

Compare supplier invoices with goods received.

Monitor departmental expenses and identify unusual spending.

Check compliance with the hotel's procurement procedures.

Report suspicious payments or financial irregularities.

Internal Control and Compliance:

Ensure departments comply with established financial policies and procedures.

Monitor cash-handling procedures and daily cash reconciliation.

Check adherence to approval limits and authorisation procedures.

Identify weaknesses in internal controls.

Recommend measures to prevent fraud, theft and financial losses.

Maintain confidentiality of financial and operational information.

Reporting and Administration:

Prepare daily, weekly and monthly audit reports.

Report discrepancies and irregularities to the Internal Auditor or Management.

Follow up on previously identified audit issues.

Assist in preparing audit schedules and financial summaries.

Maintain accurate audit records and supporting documents.

Perform other audit-related duties assigned by management.

Key Performance Indicators

The Audit Assistant will be assessed based on:

Accuracy of audit checks and financial reports.

Timely identification of financial discrepancies.

Effective monitoring of daily hotel revenue.

Accuracy of stock verification and reconciliation.

Detection and reporting of unauthorised transactions.

Compliance with internal control procedures.

Timely submission of audit reports.

Effective follow-up on identified irregularities.

Qualifications and Requirements

Minimum of an OND, HND or Bachelor's Degree in Accounting, Finance, Auditing or a related discipline.

1–3 years' relevant experience in auditing or accounting, preferably in the hospitality industry.

Basic knowledge of accounting principles and internal audit procedures.

Good knowledge of Microsoft Excel and other accounting software.

Ability to examine financial records and identify discrepancies.

Good numerical, analytical and problem-solving skills.

Understanding of cash control, revenue monitoring and inventory management.

High level of honesty, integrity and confidentiality.

Good written and verbal communication skills.

Ability to work independently and meet reporting deadlines.

Key Competencies:

Strong analytical and numerical skills.

Attention to detail and accuracy.

Integrity and professional ethics.

Financial reporting and documentation.

Inventory and stock control.

Fraud detection and prevention awareness.

Computer literacy, especially Microsoft Excel.

Good communication and interpersonal skills.

Ability to work under pressure.

Minimum qualifications

BA/BSc/HND , OND

How to apply

Send Applications to: efezisouthsea2000@gmail.com

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