Broodstock Management Assistant Manager at Victory Farms

Key Responsibilities:

Broodstock Management

Take full ownership of all broodstock management activities from the agreed fish size at which sorting and sexing begins.

Ensure broodstock are accurately sexed and sorted according to SOP.

Ensure absence of any backlog of Broodstock fish awaiting sorting or sexing in the lake

Maintain balanced male-to-female sex ratios across all broodstock ponds.

Ensure all ponds are stocked to the correct numbers and densities.

Ensure all recounts are completed as per plan and any required adjustments or top-ups are finalized within 3.5 days.

Prioritize newly approved and improved broodstock cohorts for selection and stocking.

Ensure broodstock are handled with the highest welfare standards, minimizing stress during all handling, transport, sorting, and stocking activities.

Ensure all broodstock management SOPs are consistently followed.

Broodstock Conditioning

Ensure broodstock are properly conditioned before movement into production ponds.

Work closely with the broodstock pipeline team to optimize fish health, nutrition, and readiness. – Monitor broodstock condition and implement corrective actions where required.

Ensure feeding programmes are correctly implemented to maintain broodstock performance.

Broodstock Inventory & Traceability

Develop, maintain, and continuously update a live broodstock bank.

Maintain accurate records of the number, location, age, and status of all broodstock.

Ensure every broodstock movement is fully documented and traceable.

Maintain accurate up to date inventory records at all times.

Identify discrepancies quickly and implement corrective actions.

Pond & Production Management

Monitor broodstock performance across all production ponds.

Ensure appropriate stocking densities are maintained.

Monitor survival, mortalities, and fish performance.

Ensure flipping plans are executed accurately and according to schedule.

Ensure all pond operations are completed safely and efficiently.

Escalate production risks promptly and implement mitigation plans.

Cross-Functional Collaboration

Work closely with the Broodstock Pipeline team to ensure accurate fish availability forecasts.

Provide Broodstock pipeline team with a 6-month Broodstock projection

Communicate broodstock requirements clearly across departments.

Collaborate with water quality, fish health, feeding, and hatchery teams to optimize broodstock performance.

Reporting & Data Management

Prepare a comprehensive weekly Broodstock Management Report.

Broodstock inventory and movement.

Fish transfers.

Stocking densities.

Sex ratio performance.

Water quality.

Mortalities.

Broodstock conditioning performance.

Pond performance.

SOP compliance.

Flipping plan compliance.

Performance Management

Conduct monthly individual performance reviews with supervisors and team leaders before the 4th of every month.

Conduct a monthly departmental meeting with all departments before the 4th of each month (Review the previous month’s performance, discuss challenges and lessons learned, agree improvement plans and corrective actions, set departmental targets and priorities for the coming month, follow up on agreed action items.

Ensure supervisors/ team leaders complete individual performance discussions with every team member by the 4th of each month.

Monitor team performance and implement corrective actions where required.

Ensure departmental KPIs are consistently achieved.

Quarterly review and suggestions of new Departmental KPIs for the ensuing quarter.

Leadership & People Management

Conduct regular departmental and one-on-one meetings.

Train, coach, and develop team members.

Monitor employee performance and provide continuous feedback.

Promote accountability, discipline, teamwork, and continuous improvement.

Ensure all team members understand and comply with company SOPs and biosecurity procedures.

Build a high-performing culture focused on operational excellence and fish welfare.

Continuous Improvement

Identify opportunities to improve broodstock productivity, fish welfare, and operational efficiency.

Reduce handling stress and improve broodstock quality through improved practices.

Drive improvements in inventory accuracy, reporting, and operational execution.

Support the implementation of new initiatives and best practices.

Inventory & Asset Management

Manage departmental inventory and stock.

Ensure adequate stock levels of all consumables and operational materials.

Oversee asset management and accountability

Qualifications & Requirements:

Education: Bachelor’s degree in Fisheries, Aquaculture, Animal Production, or a related field.

Experience: Minimum of 2 years’ experience in tilapia farming, specifically in broodstock management, fish handling, sexing, sorting, or tilapia pond operations.

Communication: Good command of spoken and written English, with the ability to communicate effectively with teams and management.

Physical Fitness: Ability to walk for extended periods and work in ponds, around water, on the lake and outdoor farm environments.

Computer Skills: Proficiency in Microsoft Office, particularly Excel, with basic data analysis, reporting, and data visualization skills.

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