Finance and Administration Manager

Key Responsibilities

Financial Leadership and Governance

Translates corporate strategy and the General Manager's direction into clear financial priorities, controls and service standards.

Maintains finance policies, procedures, approval matrices, calendars and close routines appropriate to a multi-project construction business.

Chairs regular finance reviews covering performance, cash, receivables, payables, tax, controls and administrative issues.

Provides the General Manager with objective advice, decision options and timely escalation of material financial risk.

Budgeting, Forecasting and Business Planning

Coordinates annual budgets, periodic forecasts and long-range plans for head office, projects and operating facilities.

Challenges assumptions on revenue, margins, resources, plant, overhead, cash flow, capital expenditure and timing.

Consolidates project submissions, reconciles them to approved programmes and presents clear scenarios and sensitivities to the General Manager.

Monitors performance against budget and ensures accountable managers prepare credible corrective actions for significant variances.

Accounting and Financial Statements

Ensures complete, accurate and timely recording of all transactions in the general ledger and subsidiary ledgers.

Supervises monthly, quarterly and annual close, balance-sheet reconciliations, accruals, provisions, depreciation and intercompany balances.

Reviews financial statements and management accounts for consistency, reasonableness and compliance with applicable reporting policies.

Maintains a controlled chart of accounts and reliable project, cost-centre and asset coding structures.

Treasury, Cash and Banking

Maintains rolling cash-flow forecasts and coordinates funding priorities for payroll, suppliers, taxes, projects and critical operations.

Controls bank accounts, mandates, payment platforms, guarantees, deposits, foreign currency and financing records within approved authority.

Reviews daily cash positions and ensures bank and cash reconciliations are completed promptly and independently.

Escalates liquidity gaps early and recommends safe, cost-effective funding or payment-prioritisation options to the General Manager.

Revenue, Receivables and Collections

Coordinates with Operations, Commercial and Project teams to ensure certified work, variations and other billable amounts are invoiced promptly and accurately.

Maintains receivables ageing, collection forecasts, retention schedules and evidence supporting client balances.

Leads collection follow-up and escalates disputed, overdue or high-risk balances to the General Manager with recommended action.

Ensures receipts are identified, allocated, banked and reconciled without delay.

Payables and Payment Control

Ensures supplier, subcontractor and expense claims are supported by approved orders, contracts, receipt evidence, certification and tax documentation.

Maintains a controlled payment cycle aligned with cash availability, due dates, commercial priorities and the delegated authority matrix.

Prevents duplicate, premature, unsupported or unauthorised payments and resolves exceptions with Procurement, Commercial and Operations.

Monitors payable ageing and communicates realistic payment commitments to authorised stakeholders.

Project Finance and Cost Control

Works with Project Managers, Commercial teams and Operations to maintain reliable project budgets, commitments, forecasts and cost-to-complete.

Reviews project margins, production costs, plant charges, labour, material usage, subcontract costs, overhead allocation and provisions.

Identifies adverse trends, unsupported forecasts and potential losses and ensures corrective measures are reflected in management reporting.

Supports project close-out, final accounts, asset transfers and financial lessons learned.

Tax, Statutory Compliance and Audit

Maintains a calendar of Ghanaian tax, social, corporate and other finance-related filing and payment obligations.

Ensures accurate, timely returns, supporting schedules, certificates and responses to legitimate authority enquiries.

Coordinates external and internal audits, provides complete evidence and tracks findings to verified closure.

Obtains specialist advice where needed and briefs the General Manager on material tax positions, exposures or disputes.

Internal Control, Risk and Fraud Prevention

Maintains effective segregation of duties, approval controls, reconciliations, access rights, document retention and exception reporting.

Performs risk-based reviews of cash, payments, revenue, inventory, fuel, assets, payroll interfaces and high-risk manual entries.

Investigates or coordinates investigation of suspected fraud, theft, conflict of interest or financial misconduct while preserving evidence and confidentiality.

Reports material concerns directly to the General Manager and monitors corrective action without permitting management override.

Administration and Facilities

Directs the Administrative Office, reception, office services, utilities, leases, travel support, consumables and approved facility vendors.

Maintains service standards, cost controls, preventive maintenance and safe, professional head-office facilities.

Ensures administrative purchases and contracts follow Procurement rules, budget controls and the approval matrix.

Coordinates business-continuity arrangements for critical office services and records.

IT Systems and Data Control

Supervises the IT Officer and ensures business systems, connectivity, user support and equipment meet operational priorities and approved standards.

Maintains user-access governance, backup, recovery, software licensing, asset registers and baseline cyber-security controls.

Ensures financial-system changes, interfaces and master-data amendments are authorised, tested and documented.

Escalates cyber incidents, data loss, prolonged outages and material technology risks to the General Manager.

Assets, Insurance and Records

Maintains financial oversight of fixed assets, office equipment, insurance policies, claims, guarantees and key corporate records.

Ensures additions, transfers, disposals, impairments and physical verification are approved and reconciled to accounting records.

Coordinates renewal information and claims documentation with asset owners, insurers and brokers.

Maintains retention, confidentiality and secure access standards for financial, contractual and administrative documents.

People Leadership and Service Delivery

Sets clear objectives for the Chief Accountant, Treasury and Finance, Administrative Office and IT functions.

Builds succession, cross-training and disciplined handover arrangements for critical finance and administrative processes.

Promotes responsive service without weakening documentation, control or accountability.

Coordinates constructively with HR and Procurement while preserving the organisation chart's functional boundaries and segregation of duties.

Management Reporting and Continuous Improvement

Produces a concise monthly management pack covering profit and loss, balance sheet, cash, working capital, projects, budget variances, tax and key risks.

Ensures reports are timely, reconciled, decision-focused and supported by clear explanations and accountable actions.

Standardises processes, automates reliable controls and reduces close, payment and reporting cycle times.

Tracks agreed decisions and improvement actions to verified completion and reports progress directly to the General Manager.

Qualifications

Formal Education

Bachelor's degree in Accounting, Finance, Business Administration, Commerce or a related discipline.

Full or advanced professional qualification such as CA Ghana, ACCA, CIMA, CPA or equivalent is highly desirable

A master's degree in Finance, Accounting, Business Administration or Management is advantageous.

Training in tax, internal control, treasury, ERP systems or project finance is an advantage.

Work Experience

Minimum 10 to 15 years of progressive finance and administration experience, including at least five years in a senior management role.

Demonstrated responsibility for accounting, treasury, budgeting, tax, audit, controls and administration in a multi-project environment.

Strong experience in construction, civil engineering, infrastructure, plant, quarry or related heavy-industry operations is highly desirable.

Experience in Ghana or comparable West African business environments is advantageous.

Skills

Financial leadership, budgeting, forecasting and cash-flow management.

Advanced accounting, reconciliation, control and management-reporting capability.

Strong analytical, commercial, negotiation and problem-solving skills.

Clear executive communication and ability to explain complex financial issues.

Advanced Excel and strong proficiency in ERP, accounting and reporting systems.

Knowledge

Strong knowledge of financial reporting, management accounting, treasury, internal control and audit principles.

Working knowledge of applicable Ghanaian tax, statutory and corporate compliance requirements.

Understanding of construction project accounting, cost-to-complete, retentions, claims, variations, plant costing and revenue recognition.

Knowledge of administrative services, IT governance, data protection, insurance, asset control and business continuity.

Abilities

Ability to maintain accuracy, independence and control under operational and cash pressure.

Ability to identify material risk early and recommend practical decisions to the General Manager

Ability to lead several specialised support functions while preserving segregation of duties.

Ability to challenge unsupported transactions and resist inappropriate management override.

Ability to balance commercial responsiveness with compliance and fiduciary care.

Behavioural Competencies

High integrity, confidentiality and personal accountability.

Disciplined attention to detail with strong strategic perspective.

Calm, decisive and solutions-oriented under deadline and liquidity pressure.

Constructive collaboration with operational, commercial and support teams.

Commitment to developing people, reliable service and continuous improvement.

Professional courage to escalate material financial or control concerns.

Key Performance Indicators (KPIs)

Reporting and Close Management accounts issued on time, reconciliation completion and post-close adjustments

Budget and Forecast Forecast accuracy, variance explanations and timely corrective-action ownership

Cash and Liquidity Cash forecast accuracy, funding readiness, bank reconciliation and idle-cash control

Receivables Billing timeliness, collection performance, overdue debt and retention recovery

Payables On-time controlled payments, exception rates, duplicate prevention and ageing accuracy

Project Finance Cost-to-complete reliability, margin-risk identification and project reporting quality

Tax and Audit On-time compliant filings, audit outcomes and closure of findings

Internal Control Control exceptions, overdue reconciliations, fraud indicators and corrective-action closure

Administration Service availability, facility cost, vendor performance and issue-resolution time

IT and Data System uptime, backup success, access-review completion and incident response

People and Service Team capability, succession, stakeholder satisfaction and process-cycle improvement

Location

: Accra (with regular travel to project offices and operating facilities as required)

Salary

: Attractive

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