Fleet Monitoring Clerk

JOB PURPOSE

To monitor the movement, trip performance, fuel usage, driver behaviour and maintenance status of the fleet using GPS/GPRS and telematics systems, and to detect and escalate fuel discripancies, siphoning and other abnormal vehicle activity, supporting efficient port-to-CFS operations and the target of four trips per truck per 24-hour period.

Key Responsibilities

Vehicle Tracking and Monitoring

Monitor vehicle locations and movements using the GPS/GPRS tracking system.

Maintain and update the physical fleet monitoring dashboard.

Trip Monitoring and Performance Tracking

Monitor each trip from port entry to offloading at the MCT CFS.

Record time spent at the KPA entry gate queue, loading blocks, scanner queue, Gate 24 exit and CFS offloading point, to enable quicker intervention at each stage.

Identify delays and provide accurate information to support operational planning and improve the target of four trips per truck per 24-hour period.

Fuel Usage and Fuel Monitoring

Monitor fuel usage and consumption for each vehicle and equipment category against established benchmarks.

Reconcile fuel issued and refueling records against actual fuel consumption, mileage and trips completed.

Identify abnormal fuel consumption, unexplained fuel losses and suspected fuel discipancies or siphoning.

Monitor fuel levels continuously and generate immediate alerts for unusual fuel-level drops, including drops while the vehicle is stationary or outside approved refueling points.

Record the vehicle, driver, time and location for each suspected fuel discripancies incident, and promptly escalate to the relevant supervisors and managers with supporting data.

Track recurring fuel loss patterns by vehicle, driver, route and location, and recommend preventive measures.

Driver Behaviour Monitoring

Monitor speeding, harsh braking, excessive idling and other driving patterns using telematics data.

Identify unsafe or inefficient driving practices and report repeated violations to the relevant supervisors.

Data Management and Record-Keeping

Accurately record and update vehicle, trip, mileage, fuel consumption and telematics data.

Maintain reliable records to support fleet performance analysis, fuel reconciliation and management decision-making.

Alerts and Incident Reporting

Promptly report suspected fuel discripancies or siphoning, unauthorised stops, route deviations, speeding and other abnormal vehicle activities.

Escalate critical alerts to the relevant supervisors and managers for immediate investigation and action.

Key Skills

Organizational

Communication

Computer literacy (GPS / telematics systems)

Attention to detail

Qualifications & Experience

Diploma or degree in Logistics, Transport Management, IT or a related field.

3-4 years’ experience in a similar role.

Computer literate, with working knowledge of GPS/GPRS tracking and telematics systems.

Understanding of fuel monitoring, port-to-CFS container haulage and fleet operations.

Minimum qualifications

BA/BSc/HND , Diploma

How to apply

Interested and qualified? Go to Platinum Outsourcing and Logistics on polccl.app to apply

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