Fleet Officer

The Fleet Officer reports to the Operations Manager and is responsible for directing, coordinating, planning and overseeing tasks and operations within his/her assigned locations. He/She would organize truck schedules & routes, drive productivity, ensure that vehicles meet all requirements, and make sure that drivers are aware of their duties and the company’s policies.

Duties and responsibilities

Negotiate and secure loads for assigned trucks to choice locations.

Ensure drivers deliver the right quantity of clients’ products to their required location within the given time limit

Ensure proper and thorough inventory is taken prior to assignment or retrieval of a truck from a driver.

Conduct random asset inspections and monthly accessories inspection as well as submit report on outcomes.

Monitor the progress of drivers and serve as their first point of contact should a problem arise

Conduct, in conjunction with the tracking unit, proper tracking of drivers in transit to ensure prompt and target time of delivery is achieved

Take the lead role in scheduling, planning, costing and allocating routes and vehicles ensuring sufficient flexibility is in place to meet the varying and changing needs of customers

Ensure that all vehicles are compliant with all legal, regulatory and contractual requirements, and where necessary escalating any identified issues and recommending resolution to the Operations Manager

Resolve unforeseen problems on trips as they arise ensuring appropriate resolution of these and utilise the learning to plan for future similar scenarios

Monitor drivers behaviour while on a journey and caution violating drivers

Obtain and maintain all truck licensing, registrations, insurance, emblems and permits. Resolve all on-trip tickets related issues.

Ensure waybills and other loading documents are properly filed and submitted on time to the accounts unit.

Keep organized records of vehicles, schedules and completed orders.

Conduct pre-trip and post-trip inspection of trucks to identify damages, dents, etc and report to the Operations Manager after getting the driver to make a statement on the identified issues.

Take prompt inventory of truck daily and at the site of an accident or incident using the checklist and document properly

Ensure prompt handling and coordination of rescue operations of company’s vehicles, personnel and goods, whenever the need arises

Prepare and send daily location and loading reports at the beginning and end of each day respectively

REQUIREMENTS

Minimum of 3 years\' hands on experience

Must possess integrity

Must be proficient in excel

REMUNERATION

250K Gross

N.B: Accommodation available in Calabar only

Minimum qualifications

BA/BSc/HND

How to apply

Interested and qualified candidates should forward their CV to: recruitment@whitesoulroup.org using the position as subject of email.

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