Fleets Supervisor

The Fleet Supervisor leads day-to-day supervision of company’s vehicle fleet, ensuring safe, compliant, cost-efficient, and on-time operations. This role coordinates driver teams, maintenance activities, route performance, and compliance processes to maximise vehicle availability and service reliability while supporting a positive safety- first culture.

Key roles and responsibilities:

Supervise daily fleet operations including vehicle allocation, driver rostering, route assignments, and load coordination.

Monitor fleet performance against KPIs such as vehicle utilisation, on-time delivery, fuel efficiency, maintenance turnaround, and incidents.

Manage maintenance programme: schedule preventive maintenance, track repairs, approve work orders, and liaise with workshops and suppliers.

Ensure compliance with Ghana transport and road regulations, commercial vehicle licensing, logbooks, permits, and company policies.

Lead driver management: coach and develop drivers, conduct performance reviews, manage disciplinary processes, and oversee fatigue management and electronic logging where applicable.

Safety and incident management: investigate accidents and incidents, produce reports, implement corrective actions, and run toolbox talks and safety briefings.

Cost control and reporting: monitor fuel spend, tyres, parts and maintenance costs; identify cost-saving opportunities and prepare regular fleet reports for management.

Fleet procurement support: assist with vehicle specification, acquisition planning, de-fleeting, and lifecycle replacement recommendations.

Stakeholder coordination: work with operations planners, customer service, procurement, and HR to align fleet resources with business needs.

Recordkeeping and systems: maintain up-to-date vehicle records, licences, insurance, maintenance logs, and use fleet management systems (FMS/TELEMATICs) accurately.

Minimum Requirements:

Requirements

HND / 1st Degree in Mechanical Engineering

3–5 years’ experience supervising a commercial vehicle fleet in logistics, transport, or distribution environments.

Demonstrable knowledge of Ghana road transport legislation and compliance requirements.

Proficiency with fleet management systems, MS Excel and standard office software.

Valid driver’s license (Licence B or higher preferred); clean driving record.

Strong organisational, communication, and people-management skills.

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