Logistics and Procurement Manager - Kenyan Nationals only

Overall Job Purpose

The Procurement and Logistics Manager is responsible for leading and coordinating procurement and logistics operations across the programme portfolio, ensuring that goods, services and logistical support are delivered in a timely, compliant and cost-effective manner. The postholder provides operational oversight of procurement planning, supplier management, logistics systems, fleet, warehousing, assets and facilities, while ensuring compliance with Johanniter and donor policies and procedures. The position works closely with programme, finance and other support teams and provides guidance and support to logistics staff and relevant colleagues.

Strategy and Vision

Actively supports the values of Johanniter and shapes his/her work according to these values

Contributes to the development and implementation of the global strategy of Johanniter International Assistance in his/her area of responsibility

Supports the implementation of the country strategy in his/her area of responsibility in line with the global JIA strategy

Leadership

Actively leads by example, upholding the Johanniter leadership principles and creating a culture where the leadership mindset can emerge and thrive, actively empowering and guiding team members towards an inclusive, accountable work environment

Supports the development of an organisational culture and leadership that addresses power relations and privilege, promotes diversity and inclusion, encourages continuous self-reflection, embraces change and works towards shared goals

This is reflected in day-to-day activities in line with the Code of Conduct and related policies to achieve our goals

Procurement Management

Coordinates procurement activities with programme and finance teams and provides procurement input to programme planning and budget development

Leads the development and implementation of procurement plans in coordination with partners and the programmes team, ensuring alignment with programme timelines and donor compliance requirements

Maintains accurate procurement trackers and ensures procurement documentation is complete, properly authorised and audit-ready

Ensures full adherence to organisational and donor procurement policies and regulations and oversees the end-to-end procurement process

Manages and monitors procurement activities, including bidding, tendering, supplier selection, contracting and supplier performance, ensuring value for money both for Johanniter and with partners

Develops and maintains supplier databases, conducts market surveys and monitors supplier performance

Operations and Logistics Management

Implements logistics functions in accordance with Johanniter and donor guidelines while ensuring adherence by programme, support and partner staff

Engages with programme staff to provide timely delivery of logistics support and contributes logistics input to project design and planning

Ensures the proper management, scheduling, use and maintenance of Johanniter generators and other office equipment, including fuel consumption and monitoring

Ensures appropriate management of assets, equipment, communication, IT and power systems and that resources are operated in the most cost-efficient manner

Supports the proper management of offices and ensures repairs and maintenance are completed in a timely manner

Supports the effective management of communications and other operational equipment and ensures they are available and functional when required

Manages team transport during field trips which includes booking of vehicles and flights for staff

Asset and Inventory Management

Oversees logistics store rooms ensuring proper record keeping, storage and issuing of items, appropriate storage conditions and security

Ensures regular physical inventory checks are conducted and discrepancies, impairments or stock deterioration are identified and addressed

Ensures effective internal controls for asset and inventory management and that assets are properly allocated, labelled, tracked and maintained

Ensures that the goods, services and works procured are of the right quality, right quantity, right price, delivered to the right place at the right time (5 Rs) and that the appropriate documentation of goods received, stored and dispatched, including relevant waybills and inventory records

Ensures damaged, obsolete or unusable items are appropriately documented and disposed of in accordance with procedures

Maintains accurate and up-to-date asset, inventory and warehouse records and ensures they are available for audit purposes

Procedures, Documentation and Reporting

Maintains accurate filing systems with documented and supported records of procurement and logistics transactions for audit purposes, both manually and electronically

Ensures procurement and logistics procedures, systems and documentation are implemented consistently across the programme

Compiles monthly logistics reports in accordance with Johanniter policies and procedures

Follows up on audit findings, compliance gaps and agreed corrective actions relating to procurement and logistics

Identifies opportunities to improve transparency, efficiency and internal controls within procurement and logistics processes

Quality Management

Promotes the use of Johanniter’s quality management tool Consense and ensures that relevant staff are able to access and use it

Implements systems to improve transparency and ensures adequate anti-fraud, conflict of interest and ethical procurement procedures are in place

Carries out regular inspections and spot-checks to ensure the best use of Johanniter assets and resources

Ensures that procurement and logistics activities effectively support projects in line with donor budgets, guidelines and organisational requirements

Undertakes field visits to project sites on a regular basis to follow up on the quality of logistics and procurement procedures of partners and / or JUH staff

Proactively engages with line managers in areas where there are needs for improvement, ensure good coordination and adequate information sharing and address common concerns/ problems with a goal to seek solutions

People Management

Manages staff with integrity and in accordance with HR policies and procedures, ensuring high standards of accountability, professionalism and performance

Conducts performance management processes, including objective setting, regular reviews and annual appraisals

Develops and implements measurable staff development plans, including on-the-job learning, mentoring and targeted capacity strengthening

Promotes knowledge sharing within the team and ensures systematic exchange of technical expertise

Provides guidance on career development and succession planning to strengthen long-term staff capacity within the function

Capacity Building

Provides guidance and technical support to programme, support and partner staff on procurement and logistics procedures where required

Leads capacity development activities in procurement and logistics procedures and compliance for field-level staff and relevant colleagues

Identifies capacity gaps and supports the development of appropriate learning and training activities

Promotes learning and good practice within the procurement and logistics function and supports consistent application of organisational procedures

Safety and Security

Oversees the implementation of logistics-related safety and security measures in accordance with Johanniter policies and relevant security guidance

Ensures that vehicles, facilities, equipment and other logistics resources are maintained and used in accordance with applicable safety requirements

Supports the implementation and updating of logistics aspects of the security plan and ensures resources and facilities are ready for hibernation or evacuation

Ensures safety and security incidents affecting logistics operations are reported, followed up and addressed through appropriate corrective and preventive actions

Safeguarding

Applies and upholds the organisation’s safeguarding policies and Code of Conduct in daily work, including taking responsibility for immediately reporting concerns related to Sexual Exploitation, Abuse and Harassment (PSEAH)

Applies safeguarding principles in procurement and supplier management processes, ensuring fair and safe practices that prevent exploitation and abuse

Communication and Representation

Represents Johanniter International Assistance in a positive and professional manner, contributing to the continuation of a positive image and overall credibility of the organisation

Builds and maintains professional relationships with suppliers, service providers and relevant external stakeholders

Represents Johanniter in relevant coordination meetings and networks, including logistics coordination forums and the Logistics Cluster where appropriate

Proactively engages with programme, finance and senior management on areas requiring improvement, ensuring good coordination, information sharing and effective solutions

Person Specification:

Professional Qualification and Experience:

Relevant qualification preferably in Logistics/Supply chain management or a related field or Business Management from a recognised University

6 to 9 years of relevant professional experience in logistics, supply chain management, or operations, including at least 4 years in a supervisory or managerial role, preferably within an international NGO or humanitarian organization in Kenya

Strong leadership and supportive attitude towards team members

Demonstrates experience to multitask, priorities/delegate and management of field teams

Demonstrates experience in operations and logistics management

Skills

Strong management and organisational skills

Strong analytical, written and oral communication skills

Cultural sensitivity and team competence

Common sense and being proactive

Ability to work both independently and as a member of a team

Strong working knowledge of English (spoken and written) and a other language is a plus

The gross monthly salary for this position ranges from from KES 340,000/- to KES 360,000/-. The actual salary offered will be determined based on the successful candidate’s relevant years of professional experience and corresponding placement within the organization’s salary scale.

How to apply

Johanniter is an equal opportunity employer that values diversity. Suitable candidates with disabilities are encouraged to apply.

We require background checks (including criminal record and reference checks) to protect the vulnerable and prevent abuse.

Applications for this position MUST include the following:

A concise and up to date CV.

A cover letter explaining how you meet the criteria for this position as stated above (no more than 1 page).

Reference contacts (phone numbers and email addresses) of three referees. Please state their working relationship to you, the position you held at the time and the dates you worked together.

Certificates of service from former employers.

Applications which do not include all of the above will not be considered.

Applications should be sent to recruitment.kenya@johanniter.de until 11th November 2026 by 5pm.

Please indicate Logistics and Procurement Manager in the subject line of your e-mail.

Short-listed candidates will be invited for interviews via email.

Johanniter does not charge a fee at any stage of the recruitment process (application, interview or onboarding).

Similar open roles

• Tupande Procurement Senior Coordinator - BU SupportOne Acre Fund · Kenya
• Digital Health Systems and Interoperability ConsultantUNICEF · Kenya
• Prequalification of Suppliers 2027 – 2028 - Marketing and Communication DepartmentThe Nature Conservancy · Kenya
• Consultancy - RISE National Coordinator - ALS, Instructor & Y4C, Innovation and Education, Nairobi, 12 monthsUNICEF · Kenya
• Advocacy Advisor Multi Country (Nairobi Based, Open for Kenyans only)Norwegian Refugee Council · Kenya
• Assistant Administrator/Office SecretaryCredible Building Services Ltd · Kenya