MyTHIC Project - Study Coordinator (1)

JOB TITLE: Study Coordinator (1)

PROJECT NAME: MYTHIC Study

REPORTS TO: Principal Investigator

DIRECT REPORTS:

LOCATION: KISUMU

Project Objective:

The MYTHIC project will compare HIV-1 reservoir characteristics and dynamics in PWH/TB (on/off ART) to PWH without TB, assess the impact of TB disease on HIV-1 latency reversal, and characterize the antibody susceptibility of the HIV-1 reservoir Envs.

Position Objective:

To coordinate and oversee the day-to-day implementation of the Mythic Project, ensuring that all study activities are conducted in accordance with approved protocol, Good Clinical Practice (GCP) guidelines, ethical standards, and regulatory requirements. The role involves coordinating study teams, managing study timelines and resources, monitoring participant recruitment and retention, maintaining accurate study documentation, facilitating communication among investigators and stakeholders, and ensuring timely reporting and quality assurance to support the successful completion of research study.

Key Responsibilities:

Study Planning and Implementation

Support site initiation activities, including preparation of study tools, logistics, and field implementation plans.

Oversee and coordinate the implementation of study activities across all participating study sites.

Ensure that the study is conducted according to the approved protocol, timelines, and project objectives.

Data Collection and Study Operations

Coordinate and supervise data collection activities to ensure accuracy, completeness, and compliance with study procedures.

Ensure that study staff adhere to data collection protocols and standard operating procedures (SOPs).

Support data management and contribute to data analysis efforts where required.

Stakeholder Engagement and Coordination

Serve as the primary liaison between the research team, participating health facilities, County health management teams, and other study stakeholders.

Conduct introductory/ whole-site orientation meetings at the study facilities

Engage with County and sub-County health management teams, facility managers, service providers, and other partners to ensure smooth study implementation.

Ethical and Regulatory Compliance

Ensure all research activities comply with ethical standards, institutional guidelines, and national regulatory requirements.

Maintain accurate study documentation, including consent forms, study logs, and regulatory files.

Support preparation of documents required for ethics approvals, renewals, and regulatory reporting.

Training and Supervision

Perform regular trainings and assessments of all clinic staff and research staff regarding adherence to the study protocol, GCP, study SOPs and clinic manuals.

Provide ongoing supervision, mentorship, and technical support to field teams including research assistants, study clinicians, nurses and laboratory technologists.

Quality Assurance and Monitoring

Monitor study implementation to ensure adherence to protocols and regulatory requirements.

Ensure adherence to Good Clinical Practice (GCP) and study specific quality standards.

Conduct routine quality checks on study data and procedures.

Implement corrective actions where deviations from protocol are identified

Reporting and Documentation

Prepare periodic progress reports on study performance, milestones, and challenges.

Communicate study progress, operational challenges, and updates to the project leadership.

Support preparation of presentations, reports, and study documentation for stakeholders.

Undertakes other duties as may be assigned by the supervisor.

Accountability

Supervision: Work independently on tasks related to project management with periodic reporting and direction from supervisors.

Decision Making: Make decisions on the project implementation and its daily management.

Responsibility over research data or information: Has access to important research information and performance of the project.

Responsibility over assets: Proper management of financial resources and equipment

Responsibility over Staff: Responsibility to oversee all the project staff.

Qualifications & Experience:

Bachelor’s degree in laboratory medicine, Nursing, clinical medicine or related field.

Master’s degree in Public Health, Project Management, Epidemiology, or related discipline is an added advantage.

Must have Three (3) years’ experience in research, preferably in HIV prevention or TB studies.

Must have experience in REDCAP

At least three years of experience in research coordination, project management, or implementation research, preferably in clinical or public health research. Prior recent experience working in the Project sites

Understanding of clinical research principles, GCP, ICH guidelines, and ethical regulations.

Certification in Good Clinical Practice (GCP) and Human Subject protection (HSP) is required (or willingness to obtain before Project start).

Demonstrated ability to plan, lead, coordinate, and accomplish research activities

Strong analytic, organizational, written, and verbal communication skills

Skills & Competencies:

Strong organizational and project management skills.

Strong clinical decision-making and patient care skills.

Excellent communication and interpersonal skills for stakeholder engagement.

Familiarity with national STI management protocols and sexual and reproductive health research.

Understanding of public health facility operations and service delivery systems.

Experience supervising field research teams with strong interpersonal and communication skills with the ability to work in a team-oriented environment.

Strong attention to detail and ability to identify and resolve operational challenges.

Working Conditions:

Willingness to work flexible hours including evenings/weekends when needed.

Position may require occasional travel for meetings or training.

May be called upon to support the Community Engagement Lead in explaining the Project to community members.

May participate in activities that support participant recruitment and retention.

May conduct or coordinate home visits for Project procedures when necessary and any other duties that may be assigned from time to time

Applications must include the following:

A cover letter and Complete CV with contact details of Three(3) referees indicating their active day telephone contact and e-mail contact

Relevant academic and professional certificates and testimonials

If qualified for the above post, please send your application addressed to the Principal Investigator, “Mycobacterium Tuberculosis Impact on HIV Reservoir Clearance

(MYTHIC Study).

If qualified for the above post, please send the above documents to the email kulindanaproject@gmail.com By; 15th November 2026

NB: This position needs to be filled within one week after the interview. Only shortlisted candidates will be contacted

To be considered for this post, click on the link below and fill out the Google form

https://forms.gle/Km1hnDixnJ3h4uDh8

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