Procurement Associate - Innovations for Poverty Action

Innovations for Poverty Action (IPA)

Field Office Kenya

Job Re-Advertisement

VACANT POSITION: Procurement Associate (1 Position)

REPORTING TO: Deputy Country Director

START DATE: ASAP

LOCATION: Nairobi

DURATION: 1 Year

DEADLINE: 4th November 2026

ELIGIBILITY: Position open to candidates authorized to work in the country only

About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems.

In close partnership with decision makers -- the policymakers, practitioners, investors, and donors working with the poor around the world -- IPA designs and evaluates potential solutions to poverty problems using randomized evaluations, the most rigorous evaluation method available. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.

About the Position: The Procurement Associate manages IPA Kenya’s procurement functions. Reporting to the Deputy Country Director, the role supervises the procurement team and collaborates closely across all functions of the country office.

The role will hold end-to-end oversight of day-to-day transactional buying while driving the more complex, higher-risk sourcing of specialized service providers (such as research and survey firms) working in complex operating environments.

Duties and Responsibilities

Transactional procurement oversight

Own departmental budgeting and goal setting, including implementation and tracking

Oversee procurement planning, consolidation and tracking across the department

Ensure timely, rigorous supplier prequalification for routine purchasing

Maintain risk management discipline across standard procurement activity

Oversee full-cycle procurement: specification refinement, requisition review, vendor sourcing, tendering, bid evaluation, negotiation, selection and award

Ensure contracts arising from procurement are properly drafted and actively managed

Oversee inventory management, including the asset register, asset tagging, insurance and leasing

Maintain strong supplier relationships across the existing vendor base

Oversee the asset disposal process

Strategic sourcing leadership

Lead market and supplier research to identify qualified firms, assessing technical capacity, staffing and enumerator capability, local language ability, data security and privacy controls, and financial stability

Manage the procurement process for each strategic assignment: scope of work, solicitation documents with objective evaluation criteria, tendering and proposal evaluation

Lead commercial negotiations with shortlisted firms

Coordinate contract drafting and management on the commercial and compliance side: pricing, payment milestones, variations, renewal and termination

Maintain the strategic risk register: supplier capacity, local legal compliance, financial instability, cost overruns, political instability, delays in research permits, ethical issues, etc.

Cross-functional coordination & team leadership

Act as Procurement's point of contact in relations with projects, finance, and legal

Supervise, coach and develop procurement staff

Report to departmental and organizational leadership on performance across both transactional and strategic procurement

Qualifications and Experience

Required

Bachelor's degree in supply chain management, procurement, business administration or a related field

Professional certification (e.g. CPSP- K, CIPS or other relevant professional certification)

Must be a registered member of KISM, and hold a current, valid practicing license

5 years' experience in Supply chain, Procurement or Logistics

Demonstrated experience in complex or strategic sourcing (consulting, research firms)

Experience sourcing or managing vendors in complex or high-risk operating environments

Preferred

RFP/solicitation design and structured proposal evaluation

Negotiation and contract management

Risk Management

Budgeting

Stakeholder Management

ERP

How to Apply

Please CLICK HERE to apply online.

Candidates are asked to apply early as applications will be reviewed on a rolling basis.

Only shortlisted candidates will be contacted for an interview.

NB: This is a readvertisement and all candidates are requested to apply, including those who had applied earlier.

DISCLAIMER: The above statements are intended to describe the general nature and level of the work being performed by the Procurement Associate- Field Office Kenya. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA. Please contact us at jobs-kenya@poverty-action.org if you have any questions or concerns.

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