Senior Assistant Office Administrator, Grade 7

Duties and responsibilities

Ensuring security of office equipment, documents and records;

Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;

Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;

Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;

Handling protocols and confirming travel itineraries; and managing office petty cash.

Guiding and supervising lower secretarial personnel.

Person Specifications

For appointment to this grade, an Officer must:

At least four (4) years relevant work experience in public service or private sector.

Minimum KCSE C- minus) or its equivalent

Higher Diploma

Have passed the following examinations from the Kenya National Examinations Agency (KNEC)

Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;

Shorthand III (120 w.p.m

Business English III/Communications I;

Office Management III/Office Administration and Management III

Secretarial Duties II;

Commerce II;

Supervisory Course lasting not less than two (2) weeks from a recognized institution;

Proficiency in computer applications;

Proficiency in computer applications;

Demonstrated results in management of office and administrative services.

Good communication Skills

Meet the provision of Chapter Six of Constitution

Key competencies and skills

Strong analytical skills

Communication skills

Strategic and innovative thinking

Strong interpersonal skills

go to method of application »

Minimum qualifications

BA/BSc/HND , KCSE

How to apply

Use the link(s) below to apply on company website.

Senior Assistant Office Administrator, Grade 7

Corporation Secretary And Director, Legal Services, Grade 2

Deputy Director, Finance & Accounts Grade 3

Assistant Manager Risk Management & Compliance, Grade 4

Assistant Manager Finance Officer , Grade 4

https://www.myjobmag.co.ke/apply-now/1359033

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