Accounts Assistant

Reports to: Head Of Finance/ Finance Manager

Sector: Information Technology

Salary: 600,000/=

Job Purpose

The Accounts Manager is responsible for managing the day-to-day accounting, receivables and payables, tax and statutory compliance, procurement documentation, payroll administration, and audit and financial reporting functions of the organisation, ensuring accuracy, timeliness and compliance with internal controls and statutory requirements.

KEY RESPONSIBILITIES

1. Accounting, Receivables & Payables

Oversee day-to-day accounting activities, ensuring transactions are accurately recorded and properly supported.

Record and review accounting transactions in QuickBooks, ensuring entries are posted accurately and on time.

Manage Accounts Receivable, including client invoicing, maintaining client accounts, updating ageing reports, following up outstanding balances and reconciling customer accounts.

Manage Accounts Payable, including verifying supplier invoices, preparing payment vouchers, maintaining supplier accounts, processing payments and reconciling supplier balances.

Oversee preparation of supplier invoices, payment vouchers, cheque payments, EFTs and bank transfer schedules.

Ensure timely follow-up of client payments, maintaining proper communication and supporting documentation on outstanding receivables.

Review reconciliations of supplier and client accounts and ensure outstanding or disputed balances are followed up.

Maintain oversight of petty cash management and reconciliation.

Ensure bank, supplier, client, tax and other account reconciliations are performed accurately and on time.

Prepare and review management accounts, financial reports and supporting schedules.

Lead month-end and year-end closing activities.

Support preparation of annual budgets and budget-versus-actual analysis.

Maintain fixed asset records and oversee stock counts and verification activities.

2. Tax & Statutory Compliance

Ensure timely preparation and filing of VAT, LST, PAYE, NSSF, RVAT, Income Tax and Withholding Tax schedules and returns.

Review and verify tax schedules, reconcile tax ledgers and maintain EFRIS and other tax documentation.

Maintain URA acknowledgements, tax records and supporting documentation.

Follow up on tax queries and resolve tax-related issues in liaison with relevant authorities and advisors.

3. Procurement & Stores

Oversee procurement documentation, ensuring purchase orders, delivery documents, stores records and accounting records are properly maintained.

Review and process Purchase Orders for stock and other purchases.

Verify stores records and supporting documentation.

4. Payroll & HR Administration

Oversee processing of monthly payroll and maintain accurate and confidential employee records.

Maintain employee personnel files and ensure employee information is updated as required.

Maintain annual leave schedules and leave balances.

Support other HR administrative activities relating to employee records and payroll.

5. Audit & Financial Reporting

Support internal, external and tax audits by preparing schedules, reconciliations and supporting documentation.

Ensure proper electronic and physical filing of accounting, payroll, procurement, tax, supplier, employee and bank records.

Prepare financial reports and supporting schedules for management review.

6. General Finance & Administration

Ensure supporting documents are maintained for all accounting and payment transactions.

Maintain confidentiality of financial, payroll and employee information.

Support broader finance and administrative activities as required.

Perform other duties as assigned by management.

KEY PERFORMANCE INDICATORS (KPIs)

Accurate and timely posting of accounting transactions.

Accurate and up-to-date accounts receivable and accounts payable records.

Timely follow-up and collection of outstanding client balances.

Supplier payments processed accurately and within agreed timelines.

Bank, petty cash, supplier and client reconciliations completed accurately and on time.

Payment vouchers and supporting documents properly prepared and maintained.

Statutory returns submitted within required deadlines.

Management accounts and financial reports prepared accurately and on time.

Outstanding receivables, payables and other balances followed up and reconciled.

Accounting, payroll, procurement, tax and employee records properly maintained.

Audit queries and documentation gaps followed up and resolved promptly.

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section

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