Assistant Director Administration

Job Specifications

Duties and responsibilities at this level will entail;

Initiating the development of administrative policies, strategies and programs;

Overseeing the implementation of administrative policies, procedures, strategies and programs;

Overseeing the maintenance of grounds and buildings of the Company;

Coordinating the management of transport services including motor vehicle/cycle insurance, repair, maintenance and inspection;

Coordinating the provision of security services and ensure safety of persons, assets and the work-place environment;

Ensuring implementation of a healthy and conducive work environment;

Coordinating the provision of office accommodation, equipment and office supplies services;

Facilitate office space allocation and utilization;

Overseeing the replacement and maintenance of Bulbs, air heaters, cookers, refrigerators, vacuum office assistant, floor polishes and other electricity run appliances installed inside office premises, tap water, water dispensers and other kitchenware;

Overseeing the operation of the various Office machine and equipment maintenance;

Overseeing the conduct of periodic inventory of office furniture and equipment and ensuring they are in the serviceable state at all times;

Verifying bills for conservancies (water, electricity) and other administrative expenses and their payments;

Initiating development, implementation and review of insurance policy, strategies (both short and long term) and programs;

Identify and ensure that all insurable risks are optimally placed with risk carriers;

Managing the underwriting processing by ensuring that appropriate information is availed to the brokers/ underwriting for pricing;

Manage relationship with the insurance industry players i.e Regulator, Risk Carriers (Insurance and Re-insurance Companies), Intermediaries (Brokers and Agents), Loss Adjusters, Loss Assessor, Insurance Investigators etc. and negotiate for the best terms available in the market;

Facilitate processing of all lawfully lodged claims by ensuring quick documentation and settlement of within the agreed timelines;

Negotiate complex claims and offer proper interpretation of policy wordings;

Advice Management on changes in the Company operations which may prejudice the effectiveness of insurance policies with regard to the terms exclusions and warranties;

Ensure proper records of all company insurance policies and claims are maintained;

Facilitate risk survey and motor vehicle valuation exercise to ensure adequate coverage of the risks; and

Administration of staff medical scheme.

Person specifications

Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position;

Bachelor degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution;

Master’s degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution;

Professional qualification and membership to professional body where applicable and in good standing;

Leadership course lasting not less than four (4) weeks from a recognized institution; and

Proficiency in computer applications.

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Minimum qualifications

BA/BSc/HND , MBA/MSc/MA , Professional Certificate

How to apply

Interested persons who meet the minimum criterion are requested to submit applications enclosing copies of the following documents:

Duly filled NQCL employment application form

National Identity card

Relevant academic and professional certificates

Duly signed application letter

Detailed Curriculum Vitae with three Referees

Interested applicants must submit both hard copy and soft copy (PDF format) applications. Hard copy applications must be sealed, clearly marked “confidential” and indicate the job reference number corresponding to the position applied for.

Address and deliver to:

Ag. Chief Executive Officer

National Quality Control Laboratory

University of Nairobi

School of Pharmacy Building 2nd Floor – KNH

P.O. Box 29726 – 00202

NAIROBI

Soft copy applications should be submitted to hr@nqcl.go.ke copy to hrunitnqcl@gmail.com

DEADLINE FOR APPLICATION IS 16th November, 2026, not later than 2359 hrs. Only shortlisted candidates will be contacted. Canvassing in any form will lead to automatic disqualification.

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