Assistant Director, Human Resources & Administration– REF: NTSA/11/2026/06

Description

The office holder will be responsible to the Deputy Director, Human Resources and Administration for planning, coordinating and managing the Authority’s administrative and human resource management functions.

Responsibilities

Planning, organizing, coordinating and administering of all human resource and administration activities within the Authority;

Managing staff recruitment, promotion, discipline and capacity building; developing, reviewing and coordinating implementation of welfare and other incentive schemes for TRI;

Monitoring the implementation of performance management systems; analyzing the staffing levels in TRI and recommending proposals for succession planning and proper deployment;

Coordinating the development and implementation of grievance handling mechanisms;

Initiating best practices in the management of human resource function;

Championing change management programmes in NTSA;

Monitoring and evaluating the effectiveness of training and development programmes;

Leading NTSA in formulating and implementing efficient Performance Management Systems;

Advising on general Authority policies on human resource management;

Interpretation of Labour Laws and other statutes that impact on the human resource in the Authority;

Advising on succession management/human resource planning and utilization of human resources;

Advising on career development;

Initiating development and review of career guidelines;

Advising the Authority on matters relating to human resources management on the HR metrics;

Supporting in periodic organization review to ensure an optimal structure;

Managing discipline function in the Authority;

Developing and supervising the implementation of an effective employee relations program that enhances a good employer/employee relationship;

Ensure integrity of the payroll end to end while mitigating risks;

Administering and managing of staff benefits;

Developing and managing the HR divisional budget;

Formulating and implementing HR policies and procedures that help achieve the organizational strategic plan; and

Implementing the organization’s HR strategy and an annual agenda, in line with NTSA strategic plan.

Managing of all Authority’s facilities and assets including motor vehicles and furniture; formulating, disseminating and implementing of administration related policies, programs and strategic plans;

Managing the performance of HR and Administration Division;

Planning, organization, co-ordination and administration of all administration activities within the Authority;

Develop and manage the Administration divisional budget;

Supervising day-to-day operations of the administrative department and staff members;

Hiring, training, and evaluating employees, taking corrective action when necessary;

Developing, reviewing, and improving administrative systems, policies;

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions;

Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained;

Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses;

Collecting, organizing, and storing information using computers and filing systems; and

Building new and expanding existing skills by engaging in educational opportunities for administration employees.

Requirements

At least twelve (12) years of relevant work experience, three (3) of which must have been at a supervisory or management level in a large organization or in a comparable position.

Bachelor’s degree in Social Sciences, Public Administration, Business Administration, Human Resource Management or a relevant field from a recognized and accredited institution;

Master’s degree in Human Resource Management, Sociology, Business Administration, or any other relevant qualifications from a recognized and accredited institution;

Diploma/Higher Diploma in Human Resource Management or any other relevant qualifications from a recognized institution;

Attended a Leadership Course lasting not less than four (4) weeks from a recognized and accredited institution;

Develop and implementation of payroll accounting;

Proficiency in computer applications;

Professional qualification in Certified Human Resource Professional (K);

Membership to IHRM(K);

Demonstrated a high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource and a thorough understanding of the human resource management policies, regulations, employee relations, Labour Laws and other statutes that relate to the human resource management.

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Minimum qualifications

BA/BSc/HND , Diploma , MBA/MSc/MA , Professional Certificate

How to apply

Applications indicating the Job Ref. No. on both the application and envelope may be deposited at the Authority’s Head Office Reception, 316 Upper Hill Chambers, 9th Floor, 2nd Ngong Avenue, Nairobi enclosing complete CV with full details of educational background and professional expertise/qualifications. The application should also have copies of relevant certificates, testimonials and the National ID. Applications should be addressed and posted to the address below and be received not later than 5.00 p.m. on Tuesday 1st December 2026.

The Director General,

National Transport and Safety Authority,

316 Upper Hill Chambers, 2nd Ngong Avenue,

P.O. Box 3602-00506,

NAIROBI.

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