Billing Officer

Job Summary

The position holder will be responsible for ensuring accurate and timely billing while maintaining proper financial controls, resolving discrepancies and ensuring compliance with company policies and applicable tax requirements. Reporting to the Treasury and Accounts Receivable Manager, the role will support billing, cashiering and payment allocation within the Finance department. If you are detail-oriented with a solid background in accounts receivable, we encourage you to apply.

Key Responsibilities

Prepare and process accurate and timely invoices in accordance with approved client contracts, price lists, billing procedures and client-specific requirements.

Verify billing information against supporting documents, service records, approved rates and applicable client requirements before invoice generation.

Ensure timely issuance of invoices and receipts through the appropriate systems, including eTIMS, in compliance with applicable tax requirements.

Assist in the accurate processing and reconciliation of daily cash transactions, ensuring cashiering drawers are closed properly and on time.

Support the verification and banking of cheques, voiding of cash receipts in accordance with approved procedures, and preparation of cashiering and treasury reports.

Monitor outstanding cash transactions and follow up on discrepancies and unaccounted collections to ensure timely resolution.

Process customer payments accurately and promptly against the relevant invoices and customer accounts, ensuring all allocations are supported by appropriate documentation.

Verify payment details against bank statements, remittance advice, receipts and other supporting documents.

Investigate and resolve billing queries, unapplied or unidentified payments, misallocations and other discrepancies in a timely manner.

Maintain accurate, complete and up-to-date records to support financial reporting, reconciliations and audit requirements.

Ensure proper custody and control of financial documents and records in accordance with established company policies and procedures.

Ensure compliance with company policies and procedures, Health, Safety and Environmental regulations, and all statutory requirements including ISO, audit, and finance and accounting standards.

Perform any other duties as assigned by the supervisor/management.

Qualifications

The candidate must have the following:

Bachelor’s degree in Accounting, Finance or any business-related field.

At least two (2) years of relevant experience in accounts receivable or general accounting.

Good understanding of accounting principles and accounts receivable processes.

Proficiency in Microsoft Excel and other Microsoft Office applications.

Strong numerical, analytical and reconciliation skills.

High level of accuracy and attention to detail.

Good organizational skills and ability to manage competing priorities.

Strong communication and interpersonal skills.

High standards of integrity, confidentiality and accountability.

Ability to work independently and collaboratively within a team.

Flexibility and willingness to work across multiple finance functions.

Minimum qualifications

BA/BSc/HND

How to apply

Interested and qualified persons are requested to make their applications, including an updated CV, cover letter and copies of their academic certificates and transcripts, to career@lancet.co.ke.

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