Executive Secretary (Manufacturing) – Mlolongo, Kenya

Our client, a manufacturing company based in Mlolongo, is seeking an Executive Secretary to provide administrative and secretarial support to the Production Director and coordinate the day-to-day administration of the factory office.

The role is responsible for managing executive schedules, coordinating meetings, supporting office administration, maintaining records, and liaising with internal departments to ensure administrative activities are carried out effectively.

Key Responsibilities

Manage the Director’s diary, appointments, official correspondence, and follow up on meetings, communications, and action items.

Organise and coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on agreed actions.

Handle office reception, secretarial functions, record keeping, and prepare presentations, proposals, reports, and other documentation for the Director.

Coordinate and document production morning briefs and follow up with management on operational updates and outstanding actions.

Coordinate factory HR administrative activities in liaison with the Head Office.

Oversee office support services, including supervision of cleaning and canteen staff, and manage office stationery, staff uniforms, and other office consumables.

Carry out any other duties assigned by Management.

Key Requirements

Higher Diploma in Secretarial Studies, Business Administration, or a related field.

Previous experience as an Executive Secretary, Executive Assistant, or Management Secretary.

Experience supporting senior management within a manufacturing, automotive, engineering, heavy fabrication, or industrial environment is preferred.

Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other office equipment.

Ability to manage multiple priorities while maintaining confidentiality and meeting deadlines.

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Summit Recruitment and search Africa upholds a steadfast commitment to sustainability, inclusivity, and equality as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***

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