Finance Assistant at African Youth Action Network (AYAN)

Transaction Processing and Bookkeeping

Record daily financial transactions accurately in approved accounting systems and budget trackers.

Prepare payment documentation, verify supporting documents and process approved payments.

Maintain accounts payable and receivable records and follow up invoices, advances and accountabilities.

Support bank, mobile money, cash and petty-cash reconciliations.

Payroll, Tax and Statutory Compliance

Support preparation of monthly payroll and maintain organized payroll records.

Assist with PAYE, withholding tax, local service tax, NSSF and other approved statutory obligations.

Maintain confidential personnel payment information and ensure deductions are supported and authorized.

Budgeting, Reporting and Audit Support

Support budget preparation, budget monitoring, month-end closing and preparation of financial reports.

Prepare schedules, reconciliations and supporting documentation for internal and external audits.

Monitor partner financial submissions, identify missing documentation and support corrective follow-up.

Assist with financial training and accompaniment for supported community-based and refugee-led organizations.

Controls and Records Management

File vouchers, invoices, receipts, contracts and reports systematically in physical and digital formats.

Apply AYAN financial policies, internal controls and donor requirements consistently.

Promptly report errors, irregularities, control weaknesses or compliance risks to the supervisor.

Qualifications and Experience

Bachelor’s degree in Accounting, Finance, Commerce, Economics or a related field. Professional accounting training is an advantage.

At least two years of relevant finance or accounting experience, preferably in a nonprofit or donor-funded environment.

Good knowledge of bookkeeping, payroll, taxation, budgeting and cash management.

Strong Microsoft Excel skills and working knowledge of accounting software such as QuickBooks.

Experience supporting partner organizations or grants is an advantage.

Core Competencies

Accuracy and exceptional attention to detail.

Integrity, confidentiality and accountability.

Strong organization and ability to manage competing deadlines.

Clear written and verbal communication.

Service-oriented approach when supporting programme teams and partners.

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