HR & Administration Assistant

Job Description

The Human Resources and Administration Assistant will co-ordinate day to day operations and provide technical expertise in the following functional areas: HR Planning, Recruitment, Induction and Onboarding, Performance Management, Learning and Development, Total Rewards, Payroll administration, HR Compliance, Organizational Development, Staff Welfare and Employee Relations.

HR Metrics and Reporting

Assist in updating and maintaining HR records, including headcount, recruitment data, and performance metrics

Keep organizational charts updated and accurate

Ensure HR databases reflect current staff details

Recruitment and Onboarding

Support recruitment activities by posting job advertisements, scheduling interviews, and conducting reference checks

Assist in preparing onboarding schedules and conducting orientation sessions for new employees

Help ensure new hires are introduced to company policies and procedures

Payroll and Benefits

Provide payroll administrators with necessary updates related to employee changes

Assist employees with payroll or benefits-related queries

Support the administration of benefits programs such as medical insurance and pensions

Attendance Management

Monitor and update employee attendance records and address any discrepancies

Performance Management

Help with recording performance data and supporting the performance appraisal process

Assist in coordinating performance improvement plans when needed

Employee Relations

Act as a point of contact for basic employee inquiries and escalate issues as necessary

Help organize events and activities to promote a positive work culture

HR Administration

Assist with travel arrangements, including visas and accommodations, for staff and visitors

Prepare employee documentation such as contracts and offer letters

Compliance

Support compliance with labour laws and HR policies by ensuring proper documentation and record-keeping

Learning and Development

Help identify training needs and assist in organizing training programs

Support in tracking the success of training activities

Filing and Documentation

Maintain organized employee files and HR documents for easy access and auditing

Additional Responsibilities

Perform any additional duties assigned by your Line Manager

Assist in any other activities that may be required to help your colleagues, from time-to-time

Requirements

Bachelor’s degree in Human Resource Management, Business Administration, or related field

Previous experience in an HR administrative role (1–2+ years preferred)

Good understanding of basic HR practices and procedures

Strong organizational and time management skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office and HR systems (added advantage)

Ability to maintain confidentiality and handle sensitive information

Attention to detail and accuracy

Ability to multitask and work under supervision

Strong teamwork and adaptability skills

Willingness to learn and grow in HR

Minimum qualifications

BA/BSc/HND

How to apply

Use the link(s) below to apply on company website.

Data Centre Engineer

HR & Administration Assistant

https://www.myjobmag.co.ke/apply-now/1381832

Similar open roles

• RecruiterSolvo Global · Nairobi
• Deputy Director, Human Resource Management- Re-advertisementLaikipia County Government · Laikipia
• Director, Performance Management and ProductivityLaikipia County Government · Laikipia
• Senior HR Information Officer (PayrollCounty Government of Laikipia · Laikipia
• Head of People Partnering – Kenya at M-KOPA SolarM-KOPA Solar · Nairobi
• People & Culture Manager – Talent ManagementKEMRI Wellcome Trust Research Programme (KWTRP) · Nairobi