MD's Secretary

Department: Administration

Reports To: Managing Director / Management

Job Purpose

To provide efficient secretarial, administrative, and organisational support to the Managing Director (MD), ensuring effective management of correspondence, appointments, documentation, meetings, and daily administrative activities.

Key Responsibilities

Secretarial and Administrative Duties

Manage the MD's calendar, appointments, and daily schedule.

Receive, screen, and direct telephone calls, emails, and other correspondence.

Prepare, type, edit, and manage official letters, reports, memos, and other documents.

Maintain proper filing systems for physical and electronic records.

Handle confidential documents and information with utmost discretion.

Follow up on instructions and assignments given by the MD to relevant departments.

Meetings and Coordination

Schedule management meetings and appointments.

Prepare meeting agendas and relevant documents.

Take accurate minutes of meetings and circulate them to relevant persons.

Maintain a record of management decisions and action points.

Follow up on pending assignments and ensure timely feedback.

Communication and Correspondence

Serve as a communication link between the MD and internal/external stakeholders.

Draft professional emails, letters, and official communications.

Monitor incoming correspondence and ensure timely responses.

Maintain a professional relationship with clients, vendors, business partners, and visitors.

Office Management

Ensure the MD's office is organised and adequately equipped.

Monitor office supplies and communicate replenishment needs.

Coordinate travel arrangements and other official engagements where necessary.

Handle other administrative responsibilities assigned by management.

Key Performance Indicators (KPIs)

Timely preparation and delivery of correspondence and reports.

Accurate documentation and filing of official records.

Effective management of the MD's calendar and appointments.

Timely circulation of meeting minutes and follow-up on action points.

Prompt communication and response to official correspondence.

Proper handling of confidential information.

Overall efficiency and organisation of the MD's office.

Qualifications and Experience

OND / HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Management, or a related discipline.

Minimum of 2 years' relevant experience in a secretarial or executive assistant role.

Excellent written and verbal communication skills.

Proficiency in Microsoft Word, Excel, PowerPoint, and email management.

Good report writing, minute-taking, and documentation skills.

Required Competencies:

Excellent organisational and time-management skills.

Strong attention to detail.

Confidentiality and integrity.

Professionalism and emotional intelligence.

Good interpersonal and communication skills.

Ability to multitask and work under pressure.

Initiative, accountability, and follow-through.

Location Requirement

Applicants must currently reside in Kilo or Aguda, Surulere, Lagos State.

Working Relationship:

The MD's Secretary is expected to maintain professional working relationships with the MD, management team, departmental heads, employees, clients, vendors, and other business associates.

Minimum qualifications

BA/BSc/HND , OND

How to apply

Send CV to: recruitment@thelabelstores.com

Note: The MD's Secretary is expected to demonstrate a high level of confidentiality, professionalism, loyalty, initiative, and accountability in the discharge of assigned responsibilities.

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