National Staff WIBA and Employers' Liability Insurance

Objective

What is the purpose of the activity?

General objective: To provide statutory work injury cover and employers' liability cover for HI Kenya national staff, as per the Terms and Conditions of engagement for National Staff, the Framework policy for the social welfare for national employees, and the Work Injury Benefits Act (WIBA), 2007.

Specific objectives

To have WIBA cover for all National Staff against work-related injury, disease and death

To have Employers' Liability cover protecting HI Kenya against legal claims by employees beyond statutory compensation

Compliance with HI policies and employment laws

Output

Adherence to National Staff Terms and Conditions

Adherence to the Framework policy for the social welfare for national employees

Adherence to the Work Injury Benefits Act, the Occupational Safety and Health Act, the Employment Act and other applicable labour laws.

Methodology

How will this activity be implemented?

Review of bidding documents sent by service providers

Implementation

When? Where?

January to December 2027 Nairobi Office

Beneficiaries and contributors

Who are the beneficiaries of this activity?

Direct beneficiaries

• All national staff

Indirect/Contributors

• Logistics and Finance

Budget

The insurance cover MUST, but is not limited to, provide the following:

A. Work Injury Benefits Act (WIBA) cover

• Compensation for work-related injury, occupational disease and death, in line with the benefits prescribed under WIBA

• Medical expenses arising from work-related injury or disease

• Temporary total and temporary partial disablement benefits

• Permanent total and permanent partial disablement benefits

• Death benefit to dependants

• Cover for staff while on official duty, including travel and field missions

• Cover for all categories of national staff (permanent, fixed-term, interns, volunteers and casuals, where applicable)

B. Employers' Liability (EL) cover

• Legal liability to employees for injury, disease or death arising out of and in the course of employment, over and above WIBA

• Legal costs and expenses incurred in defending claims

• Defined limit of indemnity per event and in the aggregate

C. General requirements

• Insurer licensed by the Insurance Regulatory Authority (IRA) and approved to underwrite WIBA

• Claims process, turnaround times and claims support, including assistance with WIBA reporting to DOSHS

• Mid-term inclusion and removal of staff, with pro-rata premium adjustment

• List of exclusions

NB

• Premiums should be quoted as a rate on annual earnings, with the resulting total premium for WIBA and for EL shown separately.

• Bidders should state the minimum premium, the year-end adjustment basis, and any optional extensions.

Payroll basis for rating. Estimated annual earnings for WIBA and EL are KES 136,450,632, based on 12 months of the current gross salaries of 59 national staff. Only aggregate figures are shown; individual names and salaries are confidential.

Basis Value

Number of national staff 59

Total monthly gross salary (KES) 11,370,886

Estimated annual earnings, 12 months (KES) 136,450,632

Monthly gross salary band (KES) Staff Estimated annual earnings (KES)

Below 100,000 13 9,231,600

100,000 to 199,999 30 54,788,580

200,000 and above 16 72,430,452

Total 59 136,450,632

Item Estimated annual earnings (KES) Rate (%) Premium (KES)

WIBA 136,450,632 To be quoted by bidder To be quoted by bidder

Employers' Liability 136,450,632 To be quoted by bidder To be quoted by bidder

Estimated total

The premium is the estimated annual earnings multiplied by the quoted rate, adjusted at year-end to actual earnings. The staff-level payroll schedule is not part of this tender. If the selected insurer needs it for policy issuance, HI Kenya will share it after award, under a confidentiality undertaking.

How to apply

Potential service providers should submit quotations or offers comprising of administrative, technical and financial proposals electronically in PDF format to the below email address: consultancy@kenya.hi.org not later than 25th November 2026 at 4.00 PM.

NB: Any queries regarding this tender should be sent on email to : procurement.tenders@kenya.hi.org

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