Procurement Officer at Bomet Central Technical and Vocational College

Duties and Responsibilities are;

Developing and implementing the institution procurement strategy to ensure timely procurement of goods and services.

Present procurement reports to management to ensure proper recommendations on the gaps identified.

Coordinate and monitor the implementation of the board procurement recommendations to ensure the implementation meets the set timelines and is compliant with the Public Procurement Act and Regulations.

Coordinate the preparation of the procurement work plan to ensure the timely delivery of goods and services.

Coordinate timely preparation of the institution procurement budget to ensure sufficient resources are allocated for the implementation of the procurement plan

Ensure proper maintenance of records and documents for easy retrieval of the information when required.

Monitor compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.

Review and approve invoices for payment to suppliers to ensure transparency in the payment of suppliers

Perform due diligence on the suppliers shortlisted, in addition to the system checks, to ensure that institution’s policies, and that have the capacity to deliver.

Coordinate the training and development of the procurement staff to ensure they are competent for the delivery of quality services.

Participate in the tender process to carry out tender evaluation in line with PPADA 2025 & Attendant Regulations 2020 in order to select the most qualified suppliers/service providers to contract.

Supervises and allocates work to subordinates

Ensure scheduling of quarterly & annual stock taking and coordinate its strict implementation.

Any other duties as may be assigned from time to time.

Job Holder Requirements and Qualifications.

A Bachelor degree in procurement and supplies, Bachelor of commerce, Business Administration or equivalent from recognized institution

Must be licenced and active member of KISM

Possess strong knowledge of procurement laws, regulations and best practices in Kenya.

Excellent communication, negotiation and problem-solving skills.

Computer literate and proficiency in Microsoft Office (Word, Excel, Powerpoint) and experience with supply chain management software.

A minimum of 4 years’ experience in supply chain management or procurement, preferably within an educational or public institution.

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