Procurement Officer III

Key Responsibilities:

Procurement Operations & Planning

Execute end-to-end procurement processes (requisition to contract award) in line with approved procurement plans and budgets

Support development and monitoring of annual procurement plans and category sourcing strategies

Ensure compliance with procurement authorization matrix and segregation of duties (SoD)

Sourcing & Tender Management

Coordinate prequalification, tendering, and evaluation processes for goods, services, and works

Prepare solicitation documents (RFQs, RFPs, ITBs) and manage e-sourcing platforms

Provide market intelligence, benchmarking, and cost analysis to inform sourcing decisions

Contract & Supplier Management

Draft and manage contracts, SLAs, and framework agreements in collaboration with Legal

Ensure proper contract documentation, annexation, and lifecycle tracking

Support supplier onboarding, due diligence, and periodic performance evaluation

Monitor supplier compliance with contractual and ethical standards

Digital Procurement & Data Management

Maintain accurate procurement data in ERP/OCS and other digital systems

Contribute to development and use of dashboards and tracking tools (procurement KPIs, cycle times, savings, compliance)

Ensure complete and audit-ready procurement records

Compliance, Risk & Audit Support

Ensure adherence to ILRI procurement policies, donor regulations, and audit requirements

Identify procurement risks (sole sourcing, poor specifications, contract gaps) and escalate as necessary

Support audit processes by providing timely and accurate documentation

Logistics & Order Fulfilment

Track orders, deliveries, and logistics arrangements in coordination with Stores/Logistics

Ensure timely delivery and conformity to specifications

Stakeholder Engagement & Service Delivery

Act as a procurement focal point for assigned departments/projects

Provide guidance on procurement processes, timelines, and compliance requirements

Support internal customer satisfaction and service improvement initiatives

Continuous Improvement & Other Duties

Contribute to process improvement initiatives, policy updates, and digital transformation

Perform any other related duties as assigned

Requirements

Bachelor’s degree in relevant field

At least 7 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.

Relevant professional certification; Membership with recognized professional bodies like CIPS and KISM.

Professional Diploma in Procurement & Supply (equivalent recognized certification) is Preferred

Strong knowledge of procurement methods, sourcing strategies, and contract management

High level of understanding of compliance, audit requirements, and donor-funded procurement

Experience with ERP systems and e-procurement tools

Analytical skills for cost analysis, supplier evaluation, and reporting

Strong stakeholder management and communication skills

High integrity, attention to detail, and ability to work under pressure

Data-driven mindset with ability to use dashboards and reporting tools

Minimum qualifications

BA/BSc/HND , Diploma

How to apply

Interested and qualified? Go to International Livestock Research Institute (ILRI) on www.ilri.org to apply

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