Procurement Specialist(Education)- Nakuru, Kenya

Our client is seeking a highly organized and detail-oriented

Procurement Specialist

to manage sourcing, purchasing, vendor relations, compliance, and logistics coordination.

The role ensures the responsible use of ministry resources by securing high-quality goods and services at the best value while maintaining strong controls, audit readiness, and ethical standards.

Key Responsibilities.

Source, evaluate, and maintain a prequalified vendor list for major procurement categories

Conduct competitive sourcing (RFQs/RFPs), negotiate pricing, and ensure value-for-money

Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor performance

Convert approved requisitions into POs and ensure correct specifications and delivery timelines

Enforce three-way matching (PO, delivery note, invoice) prior to payment processing

Collect valid eTIMS tax invoices and ensure proper application of withholding tax (WHT)

Maintain accurate procurement documentation and records within workflow systems

Ensure compliance with procurement policies, donor requirements, and anti-corruption standards

Support audits with complete procurement files and compliance evidence

Track budgets, monitor price trends, and prepare monthly procurement reports

Coordinate deliveries with departments and ensure timely GRN completion

Manage warranty issues, returns, and after-sales follow-ups with suppliers

Provide guidance to staff on specifications, timelines, and procurement procedures

Maintain effective communication with requestors on order status and delivery progress

Key Requirements.

Diploma or Degree in Procurement, Supply Chain, Business, or a related field

CIPS or KISM certification (full or partial) is an added advantage

Minimum 3 years’ procurement experience in Kenya (NGO, education, ministry, or SME preferred)

Strong knowledge of sourcing, POs, GRNs, tax documentation (TCC/eTIMS), and WHT requirements

Proficiency in Google Workspace or Microsoft Office; experience with Monday.com is a plus

Excellent communication skills in English and Swahili

Integrity, strong ethical judgment, and ability to enforce controls

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Summit Recruitment and search Africa upholds a steadfast commitment to

sustainability,

inclusivity

, and

equality

as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a

pre-employment or post-employment requirement***

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