Records Management Assistant

One-year

renewable contract

Reporting to the Records Management Officer, the Records

Management Assistant will support the effective management and strengthening of

the Sacco’s Registry and records function by ensuring the proper receipt,

classification, filing, storage, retrieval, tracking and preservation of

records. The role will also support the ongoing digitization of records by

preparing, scanning, indexing and organizing records to enhance their

accessibility, security and efficient retrieval, while ensuring compliance with

approved records management procedures and requirements.

KEY RESPONSIBILITIES

i.

Ensure the safe custody, proper handling and

security of Sacco records and documents within the Registry.

ii.

Support the Records Management Officer in the

effective management and coordination of registry operations.

iii.

Receive, sort, classify, file and retrieve physical

records in accordance with approved records management procedures.

iv.

Maintain an accurate and up-to-date filing and

records tracking system to facilitate timely retrieval and movement of

documents.

v.

Record and monitor the movement of files and

documents to ensure accountability and minimize loss or misplacement of

records.

vi.

Prepare records for digitization, including sorting,

arranging, removing duplicates, scanning, reassembling and indexing documents.

vii.

Support the ongoing digitization of Sacco records by

ensuring that scanned documents are complete, legible, correctly indexed and

properly organized.

viii.

Capture and

maintain accurate metadata and other relevant information relating to digitized

records.

ix.

Assist in the identification, segregation and

preparation of records for archiving, transfer or disposal in accordance with

the approved Records Management Policy and retention schedules.

x.

Maintain proper storage and preservation of physical

records, including arranging files, boxes and other records in designated

storage locations.

xi.

Assist in maintaining an inventory and database of

physical and digitized records for ease of control and retrieval.

xii.

Attend to routine registry and records-related

enquiries and facilitate timely retrieval and provision of authorized

documents.

xiii.

Ensure the Registry is orderly, secure and properly

maintained, and that records are protected from damage, loss or unauthorized

access.

xiv.

Assist in maintaining records relating to the

creation, movement, storage, retrieval, archiving and disposal of documents.

xv.

Undertake photocopying, scanning, filing, binding

and other routine registry activities as required.

xvi.

Maintain confidentiality and exercise due care in

handling sensitive and confidential Sacco records.

xvii.

Support continuous improvement of registry and

records management processes, including initiatives aimed at improving

efficiency, accessibility and security of records.

xviii.

Perform any other duties and responsibilities as may

be assigned by the Supervisor.

KNOWLEDGE, SKILLS AND

EXPERIENCE

Formal Education:

Bachelor’s

degree in information science, Records Management, Information Technology,

Archives and Records management or any other equivalent qualification from

a recognized institution.

2

years post graduate records management experience preferably in a

reputable Financial Institution.

Must

have demonstrable working Knowledge of a DMS solutions

Possess

working knowledge of computerized office applications.

Demonstrate

good communication and interpersonal skills.

Excellent

organizing skills.

Demonstrated

integrity and professional competence.

Must

be a team player.

Ability

to work under pressure.

A

proficient and forward-thinking Individual

Analytical

with a hands-on approach to monotonous tasks.

Self-driven

and results oriented.

Problem

solving skills

Experience required

Have a

minimum of two years’ practical experience.

Application process

Please send your CV and cover letter

detailing your experience and qualifications for the job and address it to

humanresource@k-unity.co.ke

indicating your current and expected

remuneration.

All

applications should be received on or before

Wednesday 21st October

2026

; clearly indicate in the email subject the position for which you are

applying for.

Please note that only shortlisted applicants will be

contacted.

Please

note that K-Unity Sacco does not ask for payment during any stage of the

recruitment process, only the official K-Unity number 020-2047678/066-2022201/

0707424774 or the email above will be used to communicate.