About the Role
Optimum Hospital is looking for a diligent, results-driven Stores Manager to oversee the receipt, storage, control and issue of drugs, medical supplies, equipment and non-medical supplies. You will ensure essential items are always available for patient care, stock records are accurate, and wastage, losses and stock-outs are kept to a minimum.
Key Responsibilities
Maintain optimal stock levels by setting and reviewing minimum, maximum and reorder levels
Conduct regular stock counts, reconcile discrepancies and investigate variances
Receive and inspect deliveries against purchase orders, delivery notes and invoices, checking quantity, quality, expiry dates and damage
Issue items to departments against approved requisitions on time, and respond promptly to emergency requests
Ensure proper storage, including cold chain items, applying FEFO and FIFO principles
Forecast demand, consolidate departmental requirements and support the preparation of procurement plans
Identify, quarantine and dispose of expired, damaged or obsolete items in line with approved procedures
Compile daily, weekly and monthly stock, consumption and expiry reports
Support internal and external audits and implement audit recommendations
Safeguard hospital stock against theft, loss and damage, and enforce health, safety and fire safety practices
Supervise, train and appraise store assistants
Prepare and manage the stores budget and submit monthly budget reports
Work with the pharmacy, procurement, finance and user departments to ensure smooth supply
Qualifications and Experience
Bachelor’s degree or Diploma in Supply Chain Management, Procurement, Logistics, Business Administration or a related field from a recognised institution
Membership of a relevant professional body, e.g. Kenya Institute of Supplies Management (KISM)
At least 5 years’ experience in stores or inventory management, including 1–2 years in a supervisory role, preferably in a hospital or healthcare setting
Knowledge of health products and commodities management is an added advantage
Skills and Competencies
Strong leadership, supervisory and organisational skills
Integrity, accountability and attention to detail
Excellent communication, negotiation and problem-solving skills
Ability to work under pressure and respond to urgent requests
Proficiency in inventory or hospital management information systems and MS Office
Knowledge of storage and handling of pharmaceuticals, medical supplies and cold chain items
Demand forecasting and budgeting skills
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