Administration Associate

Job Purpose

To act as the point of contact for all employees, providing administrative support and managing queries

Core Responsibilities and Key Result Areas

Administrative Functions:

Attend to forwarded enquiries from all Chicken Republic stores ranging from waste management, security, travelling needs, and all other administrative support

Update report on travel expenses per department

Coordinate travel and ticketing activities

Process all monthly returns for expatriates

Process the renewal of residence permits for the expatriates

Process payment requests utilities in HQ, Guest houses and TC. DSTV, PHCN, Water & printer consumables.

Periodic visits/contacts through CUG to all Island stores for support.

Distribute and store correspondence (e.g. letters, emails and packages)

Arrange travel and accommodations

Answer queries by employees and clients

Prepare reports and presentations with statistical data, as assigned

Facility Operations:

Monitor compliance with all rules and regulations in the organization as regards safety and facility utilization

Inspect office premises checking all appliances, facilities as well as security of the warehouse facilities

Inventory Maintenance and Record Keeping:

Provide staff with the necessary office stationery

Place orders for office supplies and maintain all associated records

Perform requisition, delivery and distribution of supplies as well as adequate maintenance of inventory

Monitor supplies, inventory and other needs of the organization

Ensure management and monitoring of relevant records and reports

Manage office supplies stock and place orders

Prepare regular reports on expenses and office budgets

Organize a filing system for important and confidential company documents

Security:

Oversee security surveillance for all Chicken Republic locations

Key Performance Indicators

Timely response to employee queries and request

Quality of the internal administrative processes/procedures

Knowledge Requirements:

Knowledge of General Administrative Support- Facility Management

Knowledge of Administrative procedures and processes in line with industry best standards

Knowledge of Office Management Software

Knowledge of Health & Safety Regulation

Good interpersonal, communications and flexibility

Job Specifications

Educational Requirements:

Jobposting service

A Degree in Social / Management / Physical Sciences

Professional Requirements:

Membership of the NIM, or any other related professional qualification is an added advantage

Experience Requirements:

Minimum of 2 years work experience in an administrative capacity in a similar industry / environment

Decision Expectations

Ensure all employee queries and requests are attended to

Monitors compliance with all rules and regulations in the organization as regards safety and facility utilization

Monitor supplies, inventory and other needs of the organization

Working Conditions:

Job role holder typically work 40 hours per week, Monday to Friday, although there may be weekend or evening work due to business exigencies.

This role is largely office-based, and has a high level of social contact as the individual is expected to work closely with staff from different branches.

The job involves repetition of the same mental activities, but may on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.

Minimum qualifications

BA/BSc/HND

How to apply

Use the link(s) below to apply on company website.

Business Analyst Manager

Administration Associate

https://www.myjobmag.com/apply-now/1381173

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