Administrative Assistant – Directorate of Teaching Practice & Industrial Attachment at KCA University (KCAU)

Job Objective

The Administrative Assistant – Directorate of Teaching Practice & Industrial Attachment will provide operational support to the Directorate to ensure efficient coordination of Teaching Practice and Industrial Attachment programmes, records management, stakeholder communication, and office operations.

Duties and Responsibilities

Receive and respond to student and stakeholder enquiries.

Maintain physical and electronic records of Directorate of Teaching Practice & Industrial Attachment (DTPIA) data.

Support student placement documentation and filing.

Schedule meetings, prepare agendas and take minutes.

Assist in organising orientations, trainings and workshops.

Prepare routine correspondence and reports.

Maintain databases and update ERP records.

Support assessor documentation and payment records.

Track office supplies and procurement requests.

Ensure compliance with records management and data protection requirements.

Perform any other duties assigned.

Qualifications And Experience

Bachelor’s Degree in Business Administration, Business Management, Public Administration, Cooperative Business or any other relevant field from an accredited/recognised University.

At least one (1) year relevant administrative experience in a University or a comparable Institution.

Experience dealing with students and other stakeholders in an educational institution.

Proficiency in data management.

Proficiency in Microsoft Office and office systems.

Other Skills And Competencies

Good interpersonal, communication and collaborative skills

Relationship management skills.

Customer service and stakeholder management skills.

Organisational and planning skills.

Computer skills in relevant areas from a recognised Institution.

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