Executive Assistant (Finance) – Westlands, Nairobi

Our client, a leading company in the financial trading sector operating across local and international markets, is seeking an experienced

Executive Assistant

to support the CEO and senior leadership team.

The role involves managing complex schedules, coordinating communications, preparing reports, and supporting operational and administrative tasks. The ideal candidate will be highly organized, proactive, and able to work with senior stakeholders while ensuring smooth and efficient executive operations.

Key

Responsibilities

Manage the CEO’s calendar, schedule meetings, and coordinate appointments while balancing multiple priorities.

Handle incoming and outgoing communications including phone calls, emails, and correspondence, ensuring timely follow-ups and responses.

Prepare, review, and edit reports, presentations, and documentation for meetings, decision-making, and client-facing purposes.

Organize and coordinate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.

Plan and manage domestic and international travel arrangements, including itineraries, accommodations, and logistics.

Support workflow processes such as email management, document filing, task tracking, and internal coordination.

Compile and prepare data, reports, and documentation for internal and external stakeholders.

Anticipate the needs of senior leadership and proactively address scheduling or operational challenges.

Act as a professional liaison between the CEO, board members, clients, and internal teams, maintaining confidentiality and discretion.

Utilise digital tools and collaboration platforms, including Google Workspace, Microsoft Office, Calendly, and other software, to enhance efficiency and coordination.

Key

Qualifications

Bachelor’s degree in Business Administration, Management, Finance, or a related field.

Proven experience supporting C-level executives or senior leadership in corporate or international environments.

Strong problem-solving skills and ability to respond to unexpected challenges professionally.

Excellent written and verbal communication skills appropriate for senior stakeholders and client-facing interactions.

Professional presence and discretion when interacting with internal and external executives.

Flexibility to adapt to changing schedules, priorities, and fast-paced environments.

Exposure to companies listed on the NSE20 or experience in trading, investment, or financial services is an added advantage.

Familiarity with fast-paced corporate operations and financial trading environments.

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Summit Recruitment and search Africa upholds a steadfast commitment to

sustainability,

inclusivity

, and

equality

as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a

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