Executive Assistant – Nairobi, Kenya

Our client is seeking a highly organized and proactive

Executive Assistant

to support operational excellence and ensure smooth office management.

The ideal candidate is detail-oriented, able to anticipate office needs, and skilled in providing administrative support to executives while maintaining confidentiality and professionalism.

Key Responsibilities

Manage the office and reception area, welcoming visitors and maintaining a professional environment.

Operate the switchboard, direct calls appropriately, and take messages.

Receive, log, and distribute letters, packages, and documents to relevant staff while maintaining records.

Coordinate travel itineraries, book accommodations, and process expense claims as required.

Schedule and arrange meetings, including booking rooms and planning refreshments.

Provide administrative support to executives, including drafting memorandums, taking minutes, and filing company documentation.

Maintain electronic and hard copy filing systems while ensuring proper access control and confidentiality of records.

Liaise with and supervise office service providers such as cleaning and maintenance teams.

Monitor office supplies, prepare budgets, and restock when necessary.

Ensure office equipment is maintained and serviced regularly.

Collate and submit monthly administrative reports and status updates.

Maintain office registration documents, certificates, permits, licenses, and insurance policies in compliance with regulations.

Manage the purchase, storage, and usage of kitchen consumables and stationery.

Adhere to internal standard operating procedures and office authority charts.

Key Qualifications

Bachelor’s degree in Business Management, Social Sciences, or a related field.

At least 2 years’ relevant experience in an administrative role within a formal office setup.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent verbal and written communication skills.

Ability to handle sensitive information with discretion.

Strong organizational skills and ability to anticipate office needs.

Knowledge of office management procedures, including reception, switchboard operation, and office supplies management.

Experience in travel planning, itinerary management, expense claims, and accommodation arrangements.

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Summit Recruitment and search Africa upholds a steadfast commitment to

sustainability,

inclusivity

, and

equality

as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a

pre-employment or post-employment requirement***

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