Executive Assistant to the Vice President

Job Purpose

The Executive Assistant provides comprehensive strategic, operational, and administrative support to members of the Renaissance Leadership Team (RLT), enabling the effective execution of business priorities and leadership objectives.

The role serves as a trusted advisor and liaison, facilitating executive decision-making, managing sensitive and confidential information, coordinating key engagements and governance activities, and fostering effective relationships with internal and external stakeholders.

Through proactive planning, sound judgment, and exceptional organizational capability, the Executive Assistant enhances executive effectiveness, supports business continuity, and contributes to the achievement of organizational goals.

Responsibilities

Provide high-level administrative, secretarial, and coordination support to the assigned Renaissance Leadership Team (RLT) member, ensuring the efficient management of priorities, schedules, and business commitments.

Manage administrative processes and workflows to enhance operational efficiency, organization, and seamless execution of executive activities.

Coordinate and manage the executive’s calendar, travel plans, and itinerary for internal and external engagements, ensuring optimal use of time and resources.

Organize meetings, leadership engagements, and stakeholder interactions, including welcoming and coordinating internal and external visitors.

Handle highly confidential, sensitive, and privileged information with the highest level of discretion, professionalism, and integrity.

Build and maintain effective relationships with key stakeholders across the organization and external partners to support business objectives and facilitate effective decision-making.

Maintain structured systems for document management, action tracking, correspondence, and information retrieval to ensure timely follow-up and delivery of key priorities.

Provide thoughtful review and coordination of proposed engagements and commitments, ensuring alignment with executive priorities and organizational goals.

Coordinate appointments, meetings, travel arrangements, and expense reimbursement processes while ensuring timely execution and compliance with company requirements.

Proactively monitor actions, deadlines, and commitments, providing timely reminders and follow-through to support effective business delivery.

Undertake additional responsibilities as required to support the executive and evolving business needs.

Ensure full compliance with the Renaissance Code of Conduct, Ethics, and all applicable company policies in the execution of duties.

Requirements

Education / Professional Qualifications:

A minimum of OND/HND in Business Administration, Secretarial Studies, Social Sciences, or a related discipline.

Professional certification in Administration, Office Management, or a related field.

Experience:

Minimum of five (5) years' relevant experience providing executive-level administrative support to senior executives or leadership teams in a large, complex organization.

Experience in the energy, oil and gas, or other large multinational corporate environments is an added advantage.

Exposure to Board, Leadership Team, or Executive Committee governance processes.

Technical Competencies:

Candidates should demonstrate:

Demonstrated experience managing executive calendars, coordinating high-level meetings, travel, events, and stakeholder engagements.

Proven ability to handle highly confidential and sensitive information with discretion, professionalism, and sound judgment.

Experience engaging with senior internal and external stakeholders, including executive leadership, government agencies, business partners, and service providers.

Strong track record of coordinating multiple priorities simultaneously while maintaining high levels of accuracy, responsiveness, and attention to detail.

Experience preparing executive correspondence, presentations, reports, meeting materials, and action trackers.

Demonstrated ability to work independently, anticipate executive needs, and proactively resolve issues in a fast-paced environment.

Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and other digital collaboration tools.

Experience in the oil and gas, energy, or other large corporate environments will be an added advantage.

Behavioural Competencies:

Candidates should demonstrate:

Demonstrates the highest levels of integrity, professionalism, and discretion when handling confidential and sensitive information.

Builds strong and trusted relationships with executives, colleagues, and key stakeholders across the organization.

Communicates clearly, professionally, and effectively, adapting messages to suit different audiences and situations.

Manages multiple priorities, deadlines, and commitments while maintaining accuracy and attention to detail.

Anticipates issues and takes proactive action to ensure smooth execution of business activities and executive priorities.

Applies sound judgment and critical thinking to provide practical solutions and informed recommendations.

Maintains a strong understanding of business priorities and organizational dynamics to support effective decision-making.

Remains calm, adaptable, and resilient in fast-paced and changing environments.

Demonstrates ownership and accountability by following through on commitments and delivering high-quality results.

Provides responsive, customer-focused support while collaborating effectively with teams and stakeholders to achieve business objectives.

Minimum qualifications

BA/BSc/HND , OND

How to apply

Interested and qualified? Go to Renaissance Africa Energy Company Limited on renaissanceafricacom.careers.flair.hr to apply

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