HR Staffing Coordinator – Nairobi, Kenya

Our client, a leading international management consulting firm, is seeking to recruit a highly organised and experienced HR Staffing Coordinator to support staffing and resource planning for its Nairobi office.

The successful candidate will be responsible for coordinating staff assignments across different projects, managing consultant availability and ensuring the right people are assigned to the right projects. The role will involve working closely with senior management, consultants and regional teams to support workforce planning, staffing reports and career development activities.

Key Responsibilities

Coordinate staffing assignments across projects, ensuring consultants are allocated based on project requirements, availability, skills and career development needs.

Work closely with senior management, consultants and regional staffing teams to understand upcoming projects, staffing needs and resource availability.

Maintain accurate staffing records, monitor consultant utilisation and prepare weekly staffing reports, forecasts and performance analysis.

Support workforce planning by identifying staffing gaps, monitoring project pipelines and recommending improvements to resource allocation and staffing processes.

Coordinate onboarding and project assignments for new employees, working closely with HR and training teams to ensure smooth integration.

Support career development activities, including preparing meeting materials, coordinating feedback and assisting with staff development discussions.

Key Qualifications

Bachelor’s degree in Human Resources, Business Administration, Commerce or a related field.

Minimum of 3 years’ experience in HR, staffing coordination, workforce planning or resource management, preferably within a professional services or consulting environment.

Proven experience in staff scheduling, resource allocation, HR administration and managing multiple stakeholders in a fast-paced environment.

Strong computer skills, with proficiency in Microsoft Excel, Word, PowerPoint and Outlook, and the ability to prepare and analyse staffing reports.

Excellent communication, interpersonal and organisational skills, with the ability to work effectively with senior management and teams across different locations.

Strong analytical and problem-solving skills, with a high level of professionalism, confidentiality and attention to detail. Experience working in a multinational or matrix-structured organisation will be an added advantage.

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Summit Recruitment and search Africa upholds a steadfast commitment to sustainability, inclusivity, and equality as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***

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