Office Assistant

The Role

The Office Assistant provides administrative and clerical support to ensure smooth and efficient office operations.

This role is essential for maintaining organized workflows, assisting staff, and delivering excellent customer service.

Responsibilities

Office Responsibilities:

Support the team in delivery of letters and run other errands within the office.

In charge of photocopying documents and ensuring that the photocopier is in good condition

To report all damages/repairs within the office building to the Finance/Admin Officer or his designate.

Receive all visitors to the office and direct them on the appropriate staff to meet.

Responsibilities as a Cleaner:

To ensure that MSI attains high level of cleanliness of building and surroundings at all times.

To ensure that all keys collected for cleaning purposes are safely kept in the key box.

To return all cleaning items to office immediately after approved use.

To make request of items required for cleaning the office.

Store and Office Activities:

Support the regional staff in charge of MSI store in the management of the regional store through issuance of approved stocks and documentation of same.

Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff.

Maintain visitors note and ensure all sign in before proceeding inside the office

Record and report usage of office stationeries and toiletries

Perform other administrative duties as may be assigned.

Qualifications

Must have at least GCE O’level /SSCE certificate.

Organisation, initiative, tidiness, courtesy, time management and good communication skills

Capacity to work as a team member

Attention to detail and problem-solving skills.

Strong skills in Administrative Assistance and Clerical tasks

Proficiency in handling Office Equipment and maintaining its functionality

Must be Proficient in the use of Microsoft office tools

Ability to multitask, manage time efficiently, and adapt to fast-paced environments

Previous experience in an administrative or office duties is an added advantage.

Minimum qualifications

Secondary School (SSCE)

How to apply

Interested and qualified? Go to MSI Reproductive Choices on forms.gle to apply

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