Office Assistant at Imarika DT Sacco

Job Purpose

This position involves daily administrative and support tasks, ensuring smooth operations of the branch. It involves opening of offices, overseeing office overall cleanliness and orderliness, taking charge of the registry and stores and handling outdoor administrative errands.

Key Responsibilities/ Duties / Tasks

Responsible for the main office access (keys and codes), timely opening and closure at close of business

Responsible for the office, kitchen and washroom cleanliness and orderliness of the registry and stationery store.

Responsible for beverage preparation (tea/coffee) and deliveries to designated areas for staff and visitors (when necessary)

Ensures availability of drinking water at all designated areas

Cleaning and maintenance of the kitchen, utensils and cutleries

Stock management of all kitchen and washroom consumables.

Responsible for the branch registry, ensuring proper filling system and timely retrievals

Responsible of the branch stationery store, ensuring availability of all relevant forms and stationery, monitoring usage and re-order levels

Runs outdoor errands (banking, purchase of supplies, bill payments e.t.c)

Champions the healthy and safety guidelines and ensures the functionality of fire extinguishers

Responsible for the functionality of equipment including doors, air conditions, fridge, water dispensers, photocopier/printer and generator

Takes other assigned responsibilities (customer service, credit, marketing, teller) when need arises

Academic qualifications

Diploma holder in any business-related field

Professional Qualifications / Membership to professional bodies

Public health certificate for food handling

Holder of health and Safety certificate

Previous relevant work experience required.

1 Year relevant work experience

Functional Skills, Behavioural Competencies/Attributes:

Time management

Teamwork

Reliability & flexibility

Good interpersonal skills

Personal grooming and cleanliness

Integrity.

Fire marshal

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