Office Assistant

Job Purpose

To provide dependable general office and practical support, maintain an orderly work environment and assist with routine administrative tasks, errands and training-event preparation.

Key Duties and Responsibilities

Keep office areas, reception, meeting rooms and shared workspaces clean, tidy and presentable, in line with assigned duties and available cleaning arrangements.

Set up meeting and training rooms, including chairs, tables, stationery, refreshments and approved materials.

Welcome visitors courteously and direct them to the appropriate person without disclosing confidential information.

Assist with photocopying, printing, scanning, binding, collating and basic document preparation as instructed.

Deliver and collect letters, documents, parcels and supplies and obtain acknowledgements where required.

Run approved errands and collect office supplies or items against appropriate instructions and receipts.

Monitor basic consumables such as stationery and drinking water and report shortages to the supervisor.

Assist with loading, arranging and returning training materials, banners, equipment and supplies while observing safe manual-handling practices.

Report faulty equipment, damage, maintenance needs, hazards and missing items promptly.

Support simple filing, sorting and movement of documents without accessing or sharing confidential information beyond assigned duties.

Use office equipment carefully and follow instructions for printers, scanners and other shared devices.

Assist with preparing the office and venue before visitors, meetings, workshops and training sessions.

Maintain punctuality, a professional appearance and respectful conduct with staff, clients and suppliers.

Protect keys, access cards, company property and documents entrusted to the role.

Follow health, safety, security and waste-disposal instructions.

Complete assigned task checklists and report when tasks are finished or when instructions are unclear.

Minimum qualifications

OND , Secondary School (SSCE)

How to apply

Interested and qualified candidates should forward their CV to: hodskeyconsultants@gmail.com using the position as subject of email.

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