Personal Assistant to Partner

Salary: 400,000 – 500,000 GROSS

JOB SUMMARY

The Personal Assistant to the Partner will provide comprehensive administrative, secretarial, and personal support to ensure the effective management of the Partner\'s professional commitments and personal activities.

The role involves managing schedules, coordinating meetings, handling correspondence, organizing travel arrangements, maintaining records, and overseeing assigned personal and administrative responsibilities.

The successful candidate must be highly organized, proactive, discreet, and detail-oriented, with the ability to anticipate the Partner\'s needs, manage competing priorities, exercise sound judgment, and work independently with minimal supervision.

KEY RESPONSIBILITIES

Executive & Administrative Support

Manage the Partner\'s diary, appointments, meetings, calls, and daily schedules.

Coordinate meetings, prepare agendas and briefing materials, take minutes, and follow up on agreed action points.

Draft letters, emails, reports, and other correspondence for the Partner\'s review and approval.

Manage incoming and outgoing correspondence, ensuring important communications receive timely attention.

Maintain an effective filing system for the Partner\'s professional and personal documents.

Organize and maintain the Partner\'s office systems, library, records, stationery, and administrative resources.

Receive and attend to visitors, clients, and other professional contacts.

Coordinate communication between the Partner, internal staff, clients, vendors, and other stakeholders.

Monitor urgent enquiries and ensure matters requiring the Partner\'s attention are promptly escalated.

Personal & Household Administration

Coordinate the Partner\'s personal appointments, family engagements, and other private commitments.

Manage the Partner\'s children\'s academic and social schedules, including activities in Nigeria and overseas.

Arrange local and international business and family travel, including flights, accommodation, and itineraries.

Review invoices, receipts, statements, and other household financial documents.

Under the Partner\'s supervision, coordinate household payments, domestic staff salaries, expense records, and monthly reports.

Coordinate external contractors, household services, and other personal requirements.

Project & General Support

Coordinate and monitor special projects and assignments undertaken by the Partner.

Conduct background research and prepare reports, briefing notes, and recommendations when required.

Attend meetings and committees and provide updates to the Partner as necessary.

Represent the Partner at events or meetings where required and authorized.

Ensure assigned tasks and projects are followed through to completion.

Perform other administrative and personal duties as may be assigned by the Partner.

Confidentiality & Office Management

Handle sensitive personal, professional, and financial information with the highest level of discretion and confidentiality.

Maintain accurate records and ensure proper documentation and retrieval of important information.

Exercise sound judgment when handling enquiries, correspondence, and administrative decisions.

Ensure the smooth running of the Partner\'s office and administrative systems.

KEY COMPETENCIES

Excellent organizational, planning, and time-management skills.

Strong diary management and executive support capabilities.

Excellent written and verbal communication skills.

High level of discretion, confidentiality, and professional integrity.

Strong attention to detail and ability to multitask effectively.

Excellent interpersonal and relationship management skills.

Ability to anticipate needs and take initiative without constant supervision.

Strong problem-solving, prioritization, and follow-up skills.

Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Ability to work under pressure, manage changing priorities, and meet tight deadlines.

Flexibility and willingness to work extended hours and weekends when required.

QUALIFICATIONS & EXPERIENCE

Bachelor\'s degree (B.Sc. or BA) in any relevant discipline.

Minimum of 2–4 years\' proven experience in Personal Assistance, Executive Assistance, Secretarial Administration, or a related role.

Previous experience supporting senior executives, Partners, or other high-level professionals will be an advantage.

Demonstrated experience in diary management, meeting coordination, correspondence, and travel arrangements.

Good knowledge of office administration, filing, record keeping, and basic financial documentation.

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Teams, Adobe Acrobat, and SharePoint.

Excellent written and spoken English.

IDEAL CANDIDATE PROFILE

The ideal candidate is a dependable, proactive, highly organized, and discreet professional capable of providing comprehensive administrative and personal support to a Partner.

The candidate should be able to anticipate the Partner\'s needs, manage professional and personal commitments effectively, handle confidential information responsibly, and work with minimal supervision.

The individual must demonstrate maturity, sound judgment, flexibility, excellent communication skills, and the ability to remain organized and efficient in a demanding work environment.

COMPENSATION & BENEFITS

HMO, pension, and group life insurance.

Discretionary performance bonus.

Learning, development, and training opportunities.

Other benefits in line with the organization\'s policies.

Minimum qualifications

BA/BSc/HND

How to apply

Interested and qualified candidates should forward their CV to: bradfieldforms@gmail.com using the position as subject of email.

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