Procurement and Finance Assistant - Kapiti Plains Estate Limited

Key Responsibilities

Procurement:

Ensure customer satisfaction through timely delivery of goods and purchase order status reports

Utilise, disburse, maintain records and account for the KAPITI Procurement Petty Cash Float

Support budget reporting by Transferring Purchase Order Transactions to the commitment Ledger for Finance, Budgets/Grants team

Handle requisitions for the relevant category, Supplier sourcing for the requested items as per Purchase Requisition Terms of References (TOR)

Supplier Evaluation, Bid analysis and supplier justifications for ToC (Total Cost of Ownership)

Manage the procurement petty-cash float; disbursing as required, record keeping and preparing reports, accounting to and reimbursement by Finance

Prepare Purchase Order Status report using Vision and sending order status reports to users as required

Participate in Tender Evaluation Committee for high value Capex purchases and supplier prequalification – involved in taking progress minutes, technical analysis, site visits and process summery reporting for the relevant category as assigned by the contracts officer

Sun system Purchase order processing for authorisation

Purchase order dispatch to supplier and delivery follow-up and status update

Update commitments ledger and correcting PO system error for Budget and Grants Commitment Reporting

Collect urgent prepaid and cash items from the various sources and delivery to KAPITI.

Support management of relevant category of suppliers /contractors and update the Finance Vendor Management Data base for – New, Active, Dormant and Closed accounts.

Local Supplier Relationship management for the relevant Category through constant communication, documentation trail, payment and VAT follow-up with Finance and update.

Support other units in; procurement planning i.e. budgeting items for regular supplies & services i.e. workshops, training by providing market prices and product information as required and participate in mid & end -Year Stock-takes for the Main Stores

Perform any other related duties as may be required

Finance:

The main purpose of the job is to provide financial and administrative support:

Assist in compiling financial and reconciliation reports

Prepare and process payments as per the approved budgets

Maintain all accounting records, fixed asset registers and relevant databases

Manage petty cash float and ensure correct documentation of all transactions

Maintain all accounting records, fixed asset registers and relevant databases

Facilitate annual internal audit requirements

Facilitate the procurement of goods and services

Provide general administrative support such as handling calls, visitors, incoming/outgoing correspondence, logistics

Maintain filing systems

Perform any other related duties as may be required

Requirements

Bachelors degree or Diploma in relevant field

One year relevant experience with degree or three years relevant experience with diploma

Computer skills, including sound knowledge of Microsoft Office

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Minimum qualifications

BA/BSc/HND , Diploma

How to apply

Use the link(s) below to apply on company website.

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https://www.myjobmag.co.ke/apply-now/1382331

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