At a glance
- Closing date
- The listing does not give one. Employers often close early when they have enough applicants, so apply soon.
- Where
- Kenya
- How to apply
- On jobwebkenya.com, where the employer takes applications.
- Similar roles
- 106 other open Administration & Office Support roles on the Kenya board right now.
- This employer
- Imarika DT Sacco has 3 open roles on RezSync.
Job Purpose
This job involves planning, organizing and implementing records management systems and objectives by co-ordinating and integrating records management activities towards the achievement of established Sacco goals and objectives.
Key Responsibilities/ Duties / Tasks
Developing, maintaining, verifying and evaluating existing records systems.
Ensuring safe custody, utmost security, monitoring file movement and confidentiality of data
Maintaining a proper electronic filing system (EDMS) that enables easy and swift retrieval
Modify and streamline the filing systems by appending identification of records, numbers or codes to the filing index
Responding to requests for statements, checks, and various member documents from branch and department personnel
Work with internal legal department/security personnel and law enforcement entities in producing requested records for subpoenas, Tax Summons and or Search Warrants.
Classifying and indexing records and destroying or archiving the finished datatresords.
Implement a system to ensure control of document movement.
Maintains safe custody of member confidential envelopes for dependants\nominees.
Prepare registry report and forward it to the immediate supervisor on monthly basis.
Coordinate and supervise all branch registries and their functionalities.
Any other lawful duty assigned from time to time by the supervisor or any other person placed in authority.
Academic qualifications
Bachelor’s degree in information science or any related course.
Diploma in archives and records management is an added advantage
Professional Qualifications / Membership to professional bodies
Kenya Association of Records Managers and Archivists (KARMA).
Previous relevant work experience required.
At least 5 years’ experience in a busy library, Sacco registry or any related field.
Functional Skills, Behavioural Competencies/Attributes:
Highly organized
High level of confidentiality
Reliability and flexibility
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