Senior Office Administrator

Job Purpose

This cadre is responsible for providing secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;

Managing correspondences;

Developing and maintaining the filing system in the respective office of deployment;

Organizing meetings and preparing necessary materials for the meeting;

Scheduling appointments and meetings;

Making travel arrangements;

Managing general administration of the office;

Providing office protocol;

Answering and directing phone calls;

Maintaining and updating records in the respective office of deployment;

Developing reports in respective office of deployment;

Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following qualifications:

Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position;

Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution; OR

Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

Secretarial management course lasting not less than four (4) weeks from a recognized Institution;

Membership to a relevant professional body where applicable

Proficiency in computer applications; and

Shown merit and ability as reflected in work performance and results.

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Minimum qualifications

BA/BSc/HND , Professional Certificate

How to apply

Interested and qualified? Go to Independent Policing Oversight Authority (IPOA) on recruitment.ipoa.go.ke to apply

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