CEO Office Associate (COA)

CEO Office Associate (COA)

Altamont Group is seeking a highly capable, analytical, and communications-driven CEO

Office Associate (COA) to support strategic coordination, executive communications, research,

and business development across the CEO Office. This role strengthens the CEO Office’s ability

to deliver high-quality outputs, manage cross-functional initiatives, and support the CEO’s

priorities with precision and clarity.

The COA works closely with the CEO, OC, and AA to ensure smooth information flow,

high-quality deliverables, and strategic alignment across the organization.

ROLE DESCRIPTION FOR COA

The COA provides strategic, analytical, and communications support to the CEO Office. This

includes preparing high-quality executive materials, conducting research, strengthening

proposal and BD outputs, coordinating with internal and external stakeholders, and ensuring

quality control across CEO-level deliverables.

This role is ideal for someone who is structured, analytical, and able to translate complex

information into clear, polished, executive-ready outputs.

KEY RESPONSIBILITIES OF COA

Executive Communications & CEO Office Support

Draft CEO-level communications, talking points, and briefing notes.

Prepare agendas, briefing materials, and follow-up action lists.

Maintain/coordinate calendars across CEO, Operations, and Project teams.

Develop high-quality presentations, summaries, and strategic documents.

Support internal communication across teams.

Serve as a coordination point between internal teams and external stakeholders.

Strategic Coordination & Cross-Functional Support

Track CEO priorities, strategic initiatives, and decision points.

Support cross-departmental projects and ensure alignment with CEO directives.

Prepare synthesis notes, strategic updates, and insights for leadership.

Maintain organized SharePoint structures and internal documentation.

Support project-related tasks as needed.

Research & Analysis

Conduct background research for BD, proposals, and strategic initiatives.

Prepare evidence-driven reports, briefs, and sector scans.

Analyze RFPs, competitor landscapes, and emerging trends.

Support rapid research requests from the CEO.

RFP Sourcing & Proposal Support

Source and track RFPs from global platforms.

Review RFPs and prepare concise summaries for leadership.

Maintain the RFP pipeline and BD tracker.

Support proposal development: background research, formatting, annex preparation.

Assist with capability statements, CVs, and proposal annexes.

Support coordination with the Proposal Writer and Consultant Networks.

Business Development

Prepare pitch decks, presentations, and BD briefing materials.

Support BD email campaigns, LinkedIn content, and engagement monitoring.

Quality Control & Knowledge Management

Ensure quality, clarity, and consistency across CEO Office outputs.

Maintain templates, standardized documents, and knowledge repositories.

Support improvements to internal processes and documentation standards.

Social Media & Website Support

Draft and refine content for LinkedIn, Instagram, and X.

Maintain content calendars and coordinate with leadership.

Monitor engagement metrics and prepare performance summaries.

Support website updates, job postings, and content refreshes.

REQUIRED SKILLS & EXPERIENCES FOR COA

Bachelor’s degree in business, international development, communications, or related

field

Strong analytical, writing, and synthesis skills

Experience in research, BD, proposal development, or executive support

Ability to prepare high-quality presentations, briefs, and reports

Proficiency in MS Office, SharePoint, and digital collaboration tools

Strong attention to detail and quality control

Ability to manage multiple priorities in a fast-paced environment

Exceptional English writing and editing abilities

WHAT’S IN IT FOR YOU AS COA

Strategic Exposure: Work directly with the CEO and leadership on high-impact

initiatives, gaining insight into organizational strategy, decision-making, and

cross-functional alignment.

Advanced Communications Mastery: Strengthen your executive writing, synthesis, and

presentation skills by producing CEO-level materials, strategic briefs, and high-visibility

deliverables.

Professional Growth: Build expertise across research, business development, proposal

strategy, operations, and executive support — positioning yourself for future leadership

roles.

Meaningful Impact: Contribute to global development and humanitarian initiatives by

shaping proposals, insights, and communications that influence real-world outcomes.

Cross-Functional Collaboration: Partner closely with operations, BD, consultants,

proposal writers, and project teams, expanding your network and professional

versatility.

Creative & Analytical Balance: Engage in work that blends research, writing, analysis,

and strategic thinking — ideal for someone who enjoys both structure and creativity.

Visibility & Recognition: Your work will be seen, valued, and acknowledged by

leadership, clients, and partners, with clear opportunities to showcase your strengths.

Flexible, Supportive Environment: Enjoy remote work, a collaborative culture, and a

team that values initiative, clarity, and continuous improvement.

How to apply

Additional Information

This is a Junior REMOTE role.

Compensation range between - USD 200 - 300

Interested?

Share your Cover Letter and CV with: Recruitment@altamontgroup.ca

Application Process

1. Candidate shares tailored cover letter and updated CV

2. Interview 1 | Screening

3. Round 1 Application Form

4. Interview 2 | Alignment

5. Round 2 Application Form

6. Interview 3 | Shortlist

7. Interview 4 | Finalization

8. Assessment

9. Offer

Similar open roles

• Senior Associate Early Years, Human DevelopmentGenesis Analytics · Nairobi
• Consultant, Digital EconomyMastercard Foundation · Kenya
• National Consultant (Asset Management Expert)United Nations · Nairobi
• Senior- Planning OfficerFinancial Reporting Centre (FRC) · Nairobi
• Senior Associate Early Years, Human Development at Genesis AnalyticsGenesis Analytics · Nairobi
• Venture Development OfficerAMREF Health Africa · Nairobi