Manager of Administration

Responsibilities

Act as the initial point of contact and gatekeeper for the MD, managing internal and external communications

Manage the MD’s calendar, prioritizing scheduling requests and arranging and coordinating meetings, taking detailed minutes at meetings, and following up with action items to ensure necessary steps are taken

Synthesize, organize, and track information flows to and from the MD’s office to ensure key deadlines, action items, and decision points are met

Prepare meeting agendas, meeting notes, write and distribute emails, correspondence, memos, letters, and other communications

Directly supervise and task administrative and clerical officers to ensure high office efficiency

Delegate operational tasks and oversee workflow across office functions

Oversee end-to-end HR functions including maintaining employee records, HR databases, time-off/leave tracking, and attendance logs

Establish, standardize, and maintain standard operating procedure (SOPs) for administrative routines

Serve as the main liaison with external payroll and HR compliance partners

Act as an office manager by keeping up with office supply inventory and supplies

Organize and maintain the office filing system

Qualifications, Requirements and Skills

3+ years of experience in executive assistance or office management, with at least 2 years in a leadership role, supervising administrative staff and /or coordinating HR functions.

Excellent MS Office knowledge (Excel and PowerPoint in particular).

Outstanding organizational and time management skills

Excellent verbal and written communication skills

Excellent time management skills and ability to prioritize work

Excellent team management and leadership skills

Proficiency in calendar management tools (Google Workspace) and document suites (Word, Excel, PowerPoint)

Strong foundational understanding of basic HR principles and employee management

High emotional intelligence and absolute discretion with confidential information.

Bachelor’s degree in business administration, Human Resources, or a related field preferred (or equivalent practical experience).

Location: Elmina, Central Region

Salary: Attractive

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